Records Management Assistant

Location: Remote - United States | Job Type: Full Time

About the Role

CARACOL RADIO GIRARDOT is hiring a Records Management Assistant to support organized records maintenance, indexing, retrieval, and documentation control. The role is fully remote within the United States and is designed for someone who values accurate work, clear documentation, and dependable follow-through. Quality matters as much as speed. The goal is not simply to move work through a queue, but to complete it accurately, preserve a traceable record, and reduce avoidable rework for the people who rely on the result. Accuracy should be preserved even when volume increases. If a deadline conflicts with the quality required to complete work responsibly, you should raise the issue early and make the tradeoff visible to the appropriate owner.

Key Responsibilities

• Support audits or internal reviews by locating complete and well-organized documentation.
• Create, update, index, and organize digital records using approved naming and filing conventions.
• Review files for duplicate, missing, outdated, or incorrectly classified information.
• Retrieve requested records efficiently while preserving access and confidentiality requirements.
• Coordinate with internal users when records need clarification or replacement documentation.
• Document changes so record history remains understandable to future reviewers.

Qualifications

• Ability to work independently while keeping status visible to the team.
• Highly organized approach to file naming, indexing, and record maintenance.
• Comfort using shared drives, spreadsheets, and document-management systems.
• Reliable handling of confidential information and access-sensitive records.
• Strong time management across multiple record requests or processing queues.
• Takes ownership of assigned work, keeps records organized, and communicates early when a dependency could affect completion.

Pay

$42,000-$52,000 per year