Records Assistant

About the role

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

Essential Job Functions

• Pulls, sorts, and refiles case files.
• Enters files in File tracking to keep an accurate record of location of file.
• Assists the public, attorneys, and court personnel at the counter by finding files and providing information.
• Retrieves, unloads, sorts, and distributes mail.
• Processes outgoing mail and logs certified mail.
• Retrieves, unloads, sorts and distributes incoming mail.
• Prepares files for transmitting to the Maryland Archives or for destruction according to the retention schedule.
• Receives exhibits and transcripts, updates computer system. Notifies and destroys exhibits per rule.
• May work on special projects as assigned, including shredding files eligible for destruction according to the retention schedule.

Minimum Qualifications

• Education: High school diploma (or GED equivalent).
• Experience: Six (6) months of work experience.
• Note: A bachelor's degree may substitute the required work experience. A Paralegal/associate's degree or 60 college credits may substitute the required work experience. A Paralegal Certificate may substitute the required work experience.

Knowledge, Skills, and Abilities

• Knowledge of:
• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
• Customer service etiquette.
• Skill in:
• Organization and time management.
• Accuracy and attention to detail.
• Verbal and written communication.
• Interpersonal communication and relations.
• Ability to:
• Work within time constraints, meet fixed deadlines, and demonstrate good organizational skills.
• Follow procedures, verbal and written instructions, and protocols for any given assignment.
• Use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, etc.
• Use and maintain alphabetical and numerical filing systems.
• Acquire knowledge of Maryland Judiciary procedures, rules, practices, regulations, and jurisdictional courts.

Physical Requirements

• Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Equipment, Machinery and Tools

• Personal computer, Copy machine, Printers, Label machine, Fax machine, Court case management system HP

Software and Computer Skills

• Microsoft, Odyssey

Selection Process

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.