HR Records Assistant

About the role

The UNT System Human Resources Department is one department made of a team of teams that supports various constituencies and component institutions within our UNT System Enterprise while working together to achieve the vision of becoming an enterprise that is values-driven and customer-focused with an emphasis on excellence, curiosity, and innovation. There are exciting things on the horizon, and we are looking for experienced and innovative HR professionals to join our journey.

Responsibilities

• Serve as primary HR operations resource by independently managing a variety of compliance-driven records and employment processes within a Texas public higher education environment, including serving as a primary point of contact for employment verifications, I-9 compliance activities, public information requests, and HR Records inbox management.
• Cookbook routine HR system quality assurance testing to validate updates and transactions.
• Manage employee biographical and demographic data changes within HR systems, including job data refreshes, reactivations, and position data reviews.
• Maintain data integrity through accurate transaction processing, records maintenance, and resolution of complex or escalated data issues.
• Cookbook coordinate end-to-end processing of unemployment claims (TWC notices, wage verifications, and earnings requests), state service credit evaluations, and longevity audits, applying established policies and procedures to ensure accurate determinations and timely responses.
• Deliver customer-focused support as initial point of contact with designated front desk coverage times, greeting visitors, screening and routing incoming calls and correspondence, and supporting a variety of administrative tasks while displaying a high level of responsiveness to customer needs and while maintaining current knowledge of organizational policies and procedures.
• Apply working knowledge of regulatory requirements to monitor, research, and resolve routine issues and ensure accurate reporting, including tracking annual acknowledgement compliance, providing support for CAMREQ duplicate resolution, and processing documentation and resolving discrepancies related to Teacher Retirement System (TRS) and Employees Retirement System (ERS) service credit, retirement eligibility considerations, and direct transfer provisions.
• Aid in HR initiatives, system updates, and operational projects aimed at improving efficiency, accuracy, and workflow consistency across HR operations.
• Maintain a strong understanding of institutional policies, state regulations, and HR procedures to ensure accurate processing, reliable recordkeeping, and consistent application of standards across all assigned processes.

Requirements

• Associate degree in a related field and two (2) years of human resources and administrative support experience; or any equivalent combination of education, experience, and training.
• Working knowledge of applicable federal and state laws, and HR best practices.
• Problem solving and analytical skills.
• Proficiency in MS Office.
• A high degree of credibility and integrity and ability to maintain confidentiality.
• Strong communication skills (writing, oral and listening).
• Excellent interpersonal skills, demonstrates flexibility; a strong commitment to building and sustaining relationships.

Qualifications

• Experience in Higher Education.
• Prefer highly organized, multitasking, compliance driven individual.

Skills

• Knowledge of regulatory requirements.

Benefits

For information regarding our Benefits, click here.

Pay

$35,000 - $40,000 annually

Schedule

Generally Monday - Friday, 8:00 a.m. - 5:00 p.m.