Senior Records Assistant

About the role

You will work closely with attorneys and business professionals across offices to ensure information is managed, moved, and protected in accordance with firm policies, regulatory requirements, and IG best practices.

Responsibilities

• Manage physical and electronic records in accordance with firm policies
• Process and integrate documents into enterprise systems
• Support client data movement across offices as part of Matter Mobility and data lifecycle initiatives
• Assist with records retrieval, tracking, audits, and compliance efforts
• Partner with attorneys and staff on IG best practices
• Participate in system, data, and process improvement projects

Requirements

• Strong critical-thinking and problem-solving skills
• Effective communication with all levels of staff
• Proactive, solutions-oriented approach to work
• Comfortable learning and using technology, including scanning, tracking, and document or records management systems
• An interest in Information Governance, data management, or legal operations
• A willingness to contribute beyond day-to-day tasks and support broader IG initiatives

Qualifications

• Bachelor’s degree or equivalent experience
• Experience in a law firm or professional services environment, as well as familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms)
• Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
• Willingness to travel and assist with records handling, including lifting and moving boxes as needed

Benefits

With over 1,000 attorneys and professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship. Our administrative professionals likewise promote these values, with opportunities to participate and play roles in various pro bono and community service initiatives. We collaborate with each other and with our clients, working side-by-side toward shared goals.