Records & Information Management Assistant

The California Department of Human Resources (CalHR) was named a 2026 Gallup Exceptional Workplace Award winner for strengths development, a national recognition of organizations that build cultures helping people do their best work. This honor reflects our department-wide investment in a strengths-based workplace that supports growth, leadership, and a stronger employee experience. CalHR is the pillar of human resources management for all state employees, with over 400 team members serving as trusted advisors to strategic partners and the public.

About the role

CalHR’s Personnel Management Division (PMD) is seeking a motivated Student Assistant to support a records and information management project involving California's statewide classification system. Under close supervision and in a learner capacity, you will assist with reviewing, organizing, categorizing, and consolidating historical classification records into a centralized reference library. This role offers practical experience in records and information management, technology-supported workflows, research, project support, and California's personnel management system.

Responsibilities

• Review, organize, categorize, and consolidate historical classification records.
• Support the development of a centralized reference library for California’s statewide classification system.
• Assist with records and information management tasks using established policies and procedures.
• Utilize Microsoft 365 applications (Word, Excel, Outlook, Teams, SharePoint) to manage workflows and documentation.
• Perform research and provide project support as needed.
• Manage multiple assignments and meet established deadlines.

Requirements

• Enrolled in a minimum of 6 semester units or 9 quarter units per academic term, with no less than 12 semester units or 18 quarter units per academic year.
• Minimum 2.0 grade point average.
• Field of study must correlate with the duties of this position (e.g., public administration, business administration, human resources, organizational management, information management, information technology, or related fields).
• Candidates must provide transcripts (unofficial or official) and/or verification of college enrollment with their application.

Desirable Qualifications

• Interest in public administration, business administration, human resources, organizational management, information management, or a related field.
• Strong organizational skills and attention to detail.
• Ability to review, categorize, and organize information accurately and consistently.
• Effective written and verbal communication skills.
• Experience with or ability to learn Microsoft 365 applications (Word, Excel, Outlook, Teams, SharePoint).
• Ability to exercise discretion when handling sensitive information.

Benefits

• Comprehensive health and dental insurance.
• Long-term disability insurance.
• 11 paid holidays per year.
• Paid time off (vacation/annual leave).
• Defined benefit retirement program.
• Commute program and employee wellness programs.
• Employee assistance programs and medical/dependent care reimbursement accounts.
• CoBen benefit allowance and employer-paid life insurance.
• Additional vacation/annual leave (excluded from bargaining).
• Not subject to State Disability Insurance payroll withholding.
• Two Professional Development Days per fiscal year.
• Merit Salary Adjustment (MSA): 5% salary increase approximately every 12 months based on performance, until reaching the maximum salary of the position.

Pay

• Monthly salary ranges (gross pay before taxes/deductions):
  • $3,167.00 - $3,480.00 (Range A)
  • $3,389.00 - $3,724.00 (Range B)
  • $3,623.00 - $3,988.00 (Range C)
  • $3,878.00 - $4,268.00 (Range D)
• New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
• Effective July 1, 2025, state employees are subject to temporary salary reductions (2% to 4.62%) in exchange for Personal Leave Program (PLP) hours. More information.

Schedule

• Hybrid work arrangement: In-person at least four (4) days per week, with potential for additional in-office days based on operational needs.
• Telework opportunities available in accordance with departmental policies.
• Work-life balance supported through adjustable schedules.

Working Conditions

• Location: Centrally located near the Ice Blocks in downtown Sacramento, with nearby dining and shopping options.
• Career Development: Continuous learning and training opportunities, including two Professional Development Days per fiscal year.
• Diversity, Equity, and Inclusivity: A work culture that values varied perspectives and collaboration.

Individuals who are, or have been, a dependent child in foster care, a homeless youth, or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. If applying under this eligibility, note "preference under Government Code section 18220" on your application and furnish documentation if selected.