Records and Information Manager

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. The County offers many benefits including generous leave accruals, career development opportunities, remote and flex-work options, longevity pay, education assistance program, health benefits, and a lucrative retirement.

About the role

Plan, develop, and implement all filing, retrieval, storage, and destruction systems; document imaging and policy development/documentation of the program. Train and assist other County departments in the development and implementation of their document imaging/records management programs. Prepare work plan and determine required resources for records program. Conduct fiscal impact, cost/benefit, project/program analyses and coordinate implementation of records management programs/projects. Employee supervision includes hire selection, training oversight, performance assessment, coaching, disciplinary, and termination actions.

Responsibilities

• Plan, prioritize, assign, supervise, train and review the work of staff assigned to the Records Program.
• Identify and project current and future requirements of Countywide and/or departmental records management systems.
• Coordinate and plan all activities with elected officials and department directors and make recommendations regarding storage solutions.
• Prepare work plan and determine required resources for records program.
• Conduct fiscal impact, cost/benefit, project/program analyses and coordinate implementation of records management programs/projects.
• Coordinate the preparation of proposals, evaluation of proposals and compliance monitoring.
• Provide technical assistance and serve as County liaison for records management related projects.
• Prepare and monitor records management budget; monitor and control all expenditures, submit justification and proposals for budget.
• Analyze, develop and implement policies and procedures related to all centralized records programs including record retention schedules.
• Train County users on records management policies.
• Conduct and oversee inventories of all paper and electronic records and documents.
• Manage the filing, scanning, storage, retrieval, duplication of electronic, and hard copy records.
• Identify suitable areas for strategic improvement, develop plans to initiate improvements, coordinate implementation of those plans and monitor and report on the results.
• Serve on committees, task forces, evaluation groups and negotiating teams as assigned.
• Participate in meetings and represent the company on records related matters.
• Prepare agenda items, periodic and summary financial reports on all areas of responsibility.

Requirements

• Bachelor’s Degree in Public Administration, Business Administration, Information Technology, or related field.
• Six (6) years of related work experience in records management, project management, electronic message retention, budgeting, or finance.
• Two (2) years in a supervisory role.
• Any equivalent combination related to education and/or experience may be considered for the above requirements.

Additional Requirements

• Successfully complete the post-offer employment medical examination and background investigation.
• Comply with the safety guidelines of the County.
• Possess and maintain a New Mexico driver’s license.
• Complete required FEMA training(s) as assigned to position.
• Complete required Supervisor classes if applicable.

Working Conditions

• Most essential job duties are performed indoors in a climate-controlled environment.
• Primary work surface is even, dry, carpeted or tiled floor.
• Works alone primarily, with or without directions.
• Works with a group at times, and with a select team at times.

Equipment, Tools and Materials

• Telephone, calculator, computer, fax machine, and copy machine.
• Various forms of paperwork.

Pay

$69,451.00 - $109,720.00

Benefits

• Generous leave accruals
• Career development opportunities
• Remote and flex-work options as appropriate
• Longevity pay
• Education assistance program
• Health benefits
• Lucrative retirement