RECEPTIONIST - PT (Afternoon) (53704)

Primary Job Functions

• Manage front entrance operations, including greeting visitors, answering inquiries, and coordinating visitor meetings with appropriate employee(s)
• Operate telephone switchboard: answer calls promptly, route calls, take messages, and monitor voicemail
• Answer general questions that are asked about the organization
• Handle the incoming/outgoing package deliveries to the front, mail, and front desk dropoffs
• Maintain updated information on employees, programs, and reception procedures
• Maintain neat spaces at reception desk, waiting area, and nearby meeting rooms
• Oversee meeting room scheduling for all CHS meeting spaces within the system
• Provide oversight of front desk security and assist with emergency procedures
• Serve as communication point for reporting facility problems and arrangements to appropriate person
• Perform other duties related to department goals and projects as needed
• Aid other departments with projects or events as time allows while maintaining the reception area

Morning Shift Responsibilities

• Open office at the start of the business day
• Provide set-up and support for meetings such as new hire orientation and executive meetings
• Create signage for visitors, new employees, and other meeting groups if needed
• Place orders for supplies for front desk and orientation
• Cook up and support for meetings
• Order and coordinate delivery of business cards and name badges
• Contribute to a positive, engaging work environment

Afternoon Shift Responsibilities

• Close office at the end of the business day
• Provide cleanup and support for meetings
• Order and coordinate delivery of supplies such as business cards and name badges
• Order and coordinate delivery of floral arrangements as needed
• Contribute to a positive, engaging work environment