Receptionist/Office Coordinator

Position Type: Contract – Onsite

About the role

Join an international fire, HVAC, and security equipment company as the first point of contact for visitors, clients, and employees. This role manages front desk operations and coordinates day-to-day administrative and office functions to ensure the workplace runs efficiently. Responsibilities are subject to change based on shifting business needs.

Responsibilities

• Greet and assist visitors in a friendly and professional manner.
• Monitor and distribute incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies and place orders to ensure adequate inventory.
• Assist with employee onboarding by preparing workspaces, badges, and office supplies.
• Support company meetings, events, and employee engagement activities.
• Ensure common areas remain organized, clean, and welcoming.
• Identify opportunities to improve office processes and administrative efficiency.
• Perform other administrative duties and special projects as assigned.

Requirements

• High school diploma or equivalent required; Associate’s or bachelor’s degree preferred.
• 1+ years of receptionist, administrative, office coordination, or customer service experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Customer-focused with exceptional interpersonal skills.
• Ability to manage multiple priorities with attention to detail.
• Proficiency with Microsoft Office Suite and standard office technology.
• Ability to maintain confidentiality and exercise sound judgment.

Skills

• Highly organized, service-oriented, and enjoys supporting both people and operations.
• Approachable professional who genuinely enjoys helping others and creating a positive experience for everyone who walks through the door.
• Organized, dependable, and proactive, often anticipating needs before they arise.
• Thrives in a fast-paced environment where no two days are the same.
• Comfortable balancing multiple priorities while maintaining a calm, professional demeanor.
• Natural problem solver who communicates effectively with people at all levels.
• Values teamwork and approaches every task with a positive attitude and strong sense of ownership.