Receptionist / Office Coordinator

About the role

We are looking for a friendly receptionist to support the day-to-day operations of our Longmont, CO site by ensuring the workplace is organized, welcoming, and running efficiently. This role serves as a primary point of contact for employees, visitors, vendors, and service providers while supporting facility coordination, office administration, and workplace experience initiatives. The position combines office management, hospitality, and facilities coordination responsibilities. The ideal candidate is highly organized, service-oriented, and enjoys supporting others while creating a positive and professional workplace environment.

Responsibilities

• Manage daily office operations to ensure a clean, organized, and professional workplace environment
• Serve as the primary point of contact for facility-related requests and coordinate appropriate solutions
• Coordinate with external vendors and service providers for facility maintenance, repairs, supplies, and workplace needs
• Support reception responsibilities including visitor coordination, employee assistance, and general office communication
• Manage workplace hospitality activities including coordinating lunches, meetings, events, and employee experiences
• Maintain inventory and ordering of office supplies, facility supplies, cleaning products, and other workplace resources
• Coordinate new hire onboarding logistics including workspace preparation, access badges, and facility orientation support
• Manage employee access needs including key fobs, security systems, and coordination with access control vendors
• Coordinate conference rooms, visitor needs, and internal office logistics
• Maintain facility-related documentation, vendor information, and operational records
• Work with Facilities leadership to support safety requirements, workplace standards, and site readiness
• Assist with coordination between facilities, operations, and employees to improve workplace processes
• Provide support for shop or staging area organization when needed in coordination with operational teams

Requirements

• 2+ years of experience in office administration, office management, facilities coordination, workplace operations, hospitality, or related experience
• Experience coordinating vendors, supplies, schedules, and workplace services
• Strong organizational skills with the ability to manage multiple priorities and requests
• Excellent interpersonal skills with a positive, customer-service-focused mindset
• Ability to support employees, visitors, and vendors professionally
• Strong written and verbal communication skills
• Experience with Microsoft Office, Google Workspace, or similar business applications
• Ability to identify workplace needs and proactively solve problems
• Comfortable working independently and creating structure in a growing environment

Preferred Qualifications

• Experience supporting facilities operations, workplace experience, or site coordination
• Experience supporting employee onboarding activities
• Experience coordinating company events, hospitality services, or employee programs
• Experience improving office processes or implementing workplace procedures
• Experience working in a fast-paced technical, manufacturing, or engineering environment

Benefits

• 401k with employer match
• Generous HSA contribution
• Employee Stock Ownership Plan
• PTO, Paid Holidays, and Flextime
• ASI covers 90% of employee medical plan costs