Receptionist-HS

About the Role

This position is responsible for greeting and directing visitors, responding to inquiries from staff, the public, parents, students, and other stakeholders, and supporting student attendance.

Responsibilities

• Answers all incoming phone calls and directs to appropriate individuals or departments.
• Sorts all incoming interoffice mail and USPS mail.
• Organizes deliveries from FedEx, UPS, Amazon, etc. and delivers items to classrooms.
• Assists other secretaries with projects.
• Meets and supports individual students with attendance issues.
• Collaborates with team members to support student attendance and engagement.
• Completes all work permits.
• Assists in coding student attendance.
• Tracks return mail and works with the Social Worker to determine residency status.
• Updates student addresses with proper documentation.
• Coordinates student office workers including tracking attendance, appropriate behavior, and tasks to be completed.
• Greets all visitors in a kind and professional manner and directs them to their locations.
• Troubleshoots concerns such as copier issues, teacher questions, and disgruntled guests.
• Makes passes and forms for use in the office, by teachers, and other staff members.
• Assists Guidance department and treasurer with mailings.
• Prints faxes and distributes.
• Tracks attendance for student office workers.
• Updates staff mailboxes.
• Assists with preparing graduation packets.
• Assists with Administration offices as requested and needed.
• Assists Assistant Principal in preparing the weekly newsletter.
• Manages and organizes calendars for the Main Office and Student Services Conference Room.
• Assists with other duties as assigned.

Requirements

• High School Diploma or GED.
• Previous experience is preferred.
• Ability to maintain confidential information.
• Ability to work well with others and prioritize workload.
• Excellent business telephone etiquette.
• Ability to operate a switchboard.
• Ability to work with frequent interruptions.
• Secretarial and Receptionist skills.
• Good organizational skills and the ability to multitask.
• Effective human relations skills that include a calm and patient personality.
• Computer skills with Excel, Word, Google Sheets, Google Docs, Publisher, and PowerPoint.
• Excellent verbal and written communication skills to interact with parents, school administrators, and staff.
• Record-keeping and data entry skills.
• Willingness to learn skills as needed.

Physical and Mental Demands

• Ability to sit for extended periods of time (Very Frequent).
• Ability to lift 25 pounds (Seldom).
• Ability to carry 25 pounds (Seldom).
• Ability to work at a desk, conference table, or in meetings of various configurations (Very Frequent).
• Ability to see for the purpose of reading laws and codes, rules and policies, and other printed matter (Very Frequent).
• Ability to communicate so others will be able to clearly understand a normal conversation (Very Frequent).
• Ability to operate job-related equipment (Very Frequent).
• Ability to reach in all directions (Seldom).

Pay

$15.75 per hour.

Schedule

8 hours per day, 200 days per year.