Receptionist & Event Coordinator

About the Role

Irving Bible Church is a faith community in the Dallas-Fort Worth area committed to gospel-centered transformation in everyday life. The Receptionist & Event Coordinator is a part-time, on-site role located in Irving, TX. This role manages the front desk by greeting visitors, answering phone calls, and responding to general inquiries in a professional and welcoming manner. The position also coordinates event logistics, including room reservations, event setup and teardown, communication with ministry leaders and vendors, and maintaining event calendars. The Receptionist & Event Coordinator works closely with staff and volunteers to ensure that guests experience a hospitable, well-organized environment.

Responsibilities

• Greet visitors and manage the front desk in a professional and welcoming manner.
• Answer phone calls and respond to general inquiries.
• Handle administrative and clerical tasks such as managing mail, maintaining office supplies, supporting staff with scheduling, and updating records and databases.
• Coordinate event logistics, including room reservations, event setup and teardown.
• Communicate with ministry leaders and vendors regarding event details.
• Maintain event calendars and ensure smooth execution of events.

Qualifications

• Strong phone etiquette and receptionist skills, including greeting visitors, managing multi-line phone systems, and handling inquiries professionally.
• Clerical skills such as data entry, scheduling, filing, and basic office administration to support daily operations and event preparation.
• Effective communication skills for interacting with staff, volunteers, and visitors, both in person and in writing.
• Customer service skills to provide a welcoming, helpful presence and resolve questions or concerns courteously.
• Organizational and time-management abilities to coordinate multiple events, prioritize tasks, and meet deadlines.
• Comfort working in a church or nonprofit environment and alignment with the mission and values of Irving Bible Church.
• Basic proficiency in office software (e.g., email, word processing, spreadsheets, and calendar tools); experience with event or facility management systems is a plus.
• Previous experience in reception, hospitality, events, or administrative support is preferred but not required.