Receptionist – Civil Defense Litigation Law Firm

Columbia, South Carolina | Full-Time, Monday–Friday | In Office

About the role

The ideal candidate is friendly, detail-oriented, and able to multitask in a fast-paced professional setting. This position requires excellent communication skills, strong organizational abilities, and a proactive approach to ensuring the office operates smoothly. The Receptionist will work closely with attorneys and staff while managing front desk responsibilities and assisting with conference room coordination for depositions, mediations, and meetings.

Responsibilities

• Answer and direct incoming telephone calls in a professional and courteous manner
• Greet clients, visitors, and vendors while providing outstanding customer service
• Receive, sort, and distribute incoming mail and packages
• Prepare conference rooms before depositions, mediations, and meetings, ensuring rooms are clean, organized, and fully stocked
• Clean and reset conference rooms following depositions, mediations, and meetings
• Coordinate and post conference room schedules for meetings, depositions, and mediations
• Set up conference rooms with requested materials, beverages, and supplies
• Assist with general administrative and office support duties as needed

Requirements

• Minimum of 2 years of receptionist, administrative assistant, or customer service experience, preferably in a professional office environment
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Ability to lift and carry office supplies and beverage cases as needed for conference room setup and stocking

Qualifications

• Prior law firm or professional services experience
• Experience coordinating meeting schedules and conference room reservations
• Familiarity with office equipment, including multi-function copiers

Benefits

• Health, Dental, Vision, and Life Insurance
• Paid Time Off (Vacation & Sick)
• 10 Paid Holidays
• 401(k) with Employer Contribution
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Employee Assistance Program (EAP)
• Free Parking

Pay

Salary Range: $40,000–$45,000 DOE