Litigation Administrative Assistant

About the role

Nelson Mullins, an Am Law 100 firm, is seeking a Litigation Administrative Assistant to join our collaborative team in our San Diego office. In this role, you’ll play a key part in supporting attorneys and paralegals on a variety of complex commercial, civil, and defense litigation matters. This is an excellent opportunity for an experienced professional to provide high-level legal and administrative support while working alongside talented colleagues in a dynamic and supportive environment.

Responsibilities

• Maintain attorney calendars, make travel arrangements, and process monthly expense reports
• Prepare, revise, and finalize correspondence, pleadings, and other legal documents, as well as perform electronic filing (e-filing) in various courts and jurisdictions
• Schedule depositions, mediations, and other client meetings, and communicate with clients as necessary
• Run conflict checks, open new client/matter engagements, maintain electronic files, set up billing requirements for clients, maintain and update contacts, assist with billing and client invoices, and handle other clerical assignments as delegated

Requirements

• At least four years of recent State and Federal litigation experience in a law firm environment
• Proactive, self-starting professional with strong writing and communication skills
• Proficiency with Microsoft Office Suite, and experience with document management systems, docketing systems, and billing or time entry programs is preferred

Qualifications

• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Excellent interpersonal and communication skills
• Experience with legal research and document review

Skills

• Microsoft Office Suite proficiency
• Experience with document management systems, docketing systems, and billing or time entry programs

Benefits

• Transparent and fair compensation practices with a salary/wage range of $70,000 to $95,000 annually
• Healthcare, retirement plans, and paid time off

Pay

Salary/Wage Range - $70,000 to $95,000 annually

Schedule

Full-time