Litigation Administrative Assistant

About the role

Nelson Mullins, an AmLaw 60 firm, is seeking a Legal Administrative Assistant to join an established National Litigation Team. This position offers comprehensive administrative and litigation support to attorneys and legal teams in a fast-paced environment.

Responsibilities

• Maintain and organize electronic files using NetDocuments
• Draft, format, edit, and proofread a variety of legal documents, including pleadings, discovery, and correspondence
• Manage electronic filings in both state and federal court systems, download and review court documents, and analyze pleadings and orders to accurately log and process docketing requests using the firm’s docketing software, Milana
• Handle incoming mail, professionally manage phone calls and client communications, and support the team in maintaining strong client relationships
• Coordinate and schedule meetings, conference calls, and appointments using Microsoft Teams and Outlook, while maintaining attorney calendars and managing travel arrangements
• Enter and edit attorney time, prepare and distribute client invoices, monitor accounts receivable, and assist clients with payments
• Support administrative functions such as processing expenses, conducting initial conflict checks, opening and closing client matters, and preparing engagement letters

Requirements

• A minimum of three years of experience supporting civil litigation matters in both federal and state courts
• A strong foundation in legal procedures and workflows
• Excellent analytical, problem-solving, and multitasking abilities
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills, including a high level of accuracy in spelling and grammar
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Familiarity with legal billing guidelines and client invoicing processes
• Strong technical aptitude, with the ability and interest to quickly learn and utilize a variety of software systems and tools to support efficient legal operations

Qualifications

• High school diploma or equivalent
• Experience with legal billing guidelines and client invoicing processes
• Experience with Microsoft Word, Excel, and PowerPoint
• Experience with legal billing guidelines and client invoicing processes

Skills

• Microsoft Word
• Excel
• PowerPoint

Benefits

Nelson Mullins offers a competitive benefits package that includes:

• Health insurance
• Retirement plans
• Flexible work arrangements
• Professional development opportunities

Pay

The salary range for this position is $50,000 - $70,000 annually.

Schedule

This is a full-time position with flexible working hours to accommodate the needs of the legal team.