Litigation Administrative Assistant

About the role

Nelson Mullins, an Am Law 100 firm, is seeking a Litigation Administrative Assistant to join our collaborative team in our Downtown Los Angeles office. In this role, you’ll play a key part in supporting attorneys and paralegals on a variety of complex commercial, civil, and defense litigation matters.

Responsibilities

• Maintain attorney calendars, make travel arrangements, and process monthly expense reports
• Prepare, revise, and finalize correspondence, pleadings, and other legal documents, as well as perform electronic filing (e-filing) in various courts and jurisdictions
• Schedule depositions, mediations, and other client meetings, and communicate with clients as necessary
• Run conflict checks, open new client/matter engagements, maintain electronic files, set up billing requirements for clients, maintain and update contacts, assist with billing and client invoices, and handle other clerical assignments as delegated

Requirements

• At least four years of recent State and Federal litigation experience in a law firm environment
• Experience supporting attorneys through all phases of litigation, including trial preparation and attendance
• Strong writing and communication skills
• Proficiency with Microsoft Office Suite
• Experience with document management systems, docketing systems, and billing or time entry programs is a plus

Qualifications

• High school diploma or equivalent
• Proficiency with Microsoft Office Suite
• Experience with document management systems, docketing systems, and billing or time entry programs is a plus

Skills

• Excellent organizational and time management skills
• Ability to prioritize tasks and manage multiple projects simultaneously
• Attention to detail and ability to work accurately under pressure
• Strong interpersonal and communication skills
• Ability to work independently and as part of a team

Benefits

• Transparent and fair compensation practices
• Salary range: $75,000 to $100,000 annually
• Merit-based raises and benefits such as healthcare, retirement plans, and paid time off

Pay

• Salary/Wage Range: $75,000 to $100,000 annually

Schedule

• Full-time position