Receptionist

About the role

Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society. The Administrator is responsible for providing basic administrative support by following established procedures. This role works under close supervision and handles routine tasks to support office operations.

Responsibilities

• Upon arriving, ensure necessary lights are on and the TV with the safety message is turned on.
• Answer, screen, and forward incoming phone calls using a multi-line telephone system.
• Personably greet and welcome walk-in customers/visitors; ensure they are signed in and direct them to the appropriate staff member.
• Direct visitors to the appropriate person and office.
• Ensure the reception desk is manned and the main telephone line has coverage at all times during business hours.
• Perform brief safety orientation with customers/visitors entering the premises, where applicable.
• Manage inventory and purchase office supplies.
• Create and maintain an inventory spreadsheet for admin and sales supplies.
• Manage and update the conference room calendar as needed.
• Organize, set up, break down, and maintain the conference room for all operations and executive meetings.
• Organize and order lunch on an as-needed basis.
• Oversee sorting and distribution of mail to both the administration and shop buildings.
• Prepare outgoing mail/UPS/FedEx (envelopes, packages, etc.).
• Perform other clerical receptionist duties such as filing, photocopying, and data entry.
• Keep common areas clean and organized.
• Provide assistance to other departments as needed and per supervisor approval.

Requirements

• Knowledge and proficient use of Microsoft Word, Excel, and PowerPoint.
• Maintain a professional attitude and appearance.
• Excellent communication and organizational skills.
• Customer service quality.
• Independently perform substantial clerical and office work.
• Ability to proficiently use a multi-line telephone system, computer, copier, and other office equipment.
• Self-motivated individual with initiative and the ability to multi-task.
• Team-oriented and able to interact with multiple departments.
• Bilingual (English & Spanish) is required.

Work Environment & Physical Demands

Office environment. While performing duties of this job, you would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects. May occasionally lift and/or move up to 25 pounds.

Benefits

• Paid parental leave
• Parental leave
• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Health savings account
• Dental insurance
• Gym membership
• Employee assistance program
• Disability insurance
• 401(k) 6% Match
• Paid holidays
• Wellness program