Receptionist

In-office Miami-based role available part-time (8am-2pm) or full-time.

Responsibilities

• Greet and direct visitors to the company.
• Answer telephones and direct the caller to the appropriate associate.
• Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Schedule guests for entry through I-Visitor system.
• Schedule and maintain conference room calendars.
• Upload, code, and route invoices to the finance department for vendor payments.
• Receive, sort and forward incoming mail.
• Maintain and route publications.
• Coordinate travel and expense reporting.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, Messenger, etc.)
• Order, receive, stock, and distribute office supplies.
• Assist with other related clerical duties, typing of memos, photocopying, faxing, filing, or collating.
• Assist with offsite client events as assigned that may involve working outside of regular business hours.

Requirements

• 6 months+ of related experience.
• Ability to work independently on assigned tasks and accept direction as required.
• Ability to work collectively with the administrative team associates.
• Proficiency in Microsoft Office including Outlook, Word, and Excel.

Preferred Qualifications

• Experience using Deem or other travel booking management platforms.
• Experience using Workday or other HRIS platforms.
• Bachelor’s degree in Business Administration, Communications, or a related field.

Benefits

• Paid time off for company holidays, vacation, sick, and personal days.
• Paid parental leave.
• Mental health services.

Pay

The target hourly rate range for this position is $26.00 - $33.00 per hour. The wage range considers factors such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. Full-time roles are eligible for bonuses and benefits.