Receptionist/Assistant Bookkeeper

Cypress Homes, Inc. in Appleton, WI is seeking a Receptionist/Assistant Bookkeeper who will be the welcoming face and voice of the company while providing dependable administrative and bookkeeping support throughout the residential construction team.

Responsibilities

• Greet and assist visitors in a friendly and professional manner.
• Answer, screen, and direct incoming telephone calls.
• Manage incoming and outgoing mail, deliveries, and packages.
• Maintain a clean, organized, and welcoming front office and design area.
• Coordinate appointments and meetings and assist with calendar maintenance.
• Copy, bind, and distribute project contracts.
• Create project files and maintain blueprint and document‑storage areas.
• Keep office supplies stocked and organized.
• Assist departments with mailing, research, scanning, copying, filing, and other administrative projects.
• Provide occasional executive or personal‑assistant support, such as research and coordination of small projects.
• Enter project bills, recurring operational bills, and credit‑card charges.
• Match receipts to credit‑card statements and research discrepancies.
• Assist with vendor‑statement reviews and research aging balances.
• Prepare project draws and update project cost breakdowns for review.
• Reconcile, scan, label, attach, and file paid draw documentation.
• Create and update vendor and customer profiles.
• Enter approved project change orders.
• Gather, organize, verify, and prepare completed job files for storage.
• Collect and maintain vendor certificates of insurance.
• Maintain drafting‑agreement, billing, and builders' risk insurance logs.
• Follow up with staff regarding missing documentation.
• Assist with preparation for insurance audits.
• Support sister companies with accounts receivable, accounts payable, bank reconciliations, and client or vendor communication.

Qualifications

• Friendly, professional demeanor and comfortable serving as the first point of contact for visitors and callers.
• Strong organizational and multitasking skills.
• Careful attention to detail and accuracy when handling financial information.
• Strong written and verbal communication skills.
• Comfortable following established processes and maintaining organized records.
• Proficiency with Microsoft Office.
• Bookkeeping, accounting support, or QuickBooks experience is helpful but not required.
• Experience with accounts payable, accounts receivable, reconciliations, or construction accounting is a plus.
• High school diploma required.
• 1–3 years of administrative, receptionist, bookkeeping, or office‑support experience preferred.
• Positive, dependable, team‑focused attitude and willingness to learn.

Benefits

• Paid holidays and generous PTO.
• 401(k) with company match.
• Health, dental, and vision insurance options.
• Company‑paid life, short‑term disability, long‑term disability, and AD&D insurance.
• Supportive, collaborative, high‑energy work environment.
• Opportunities for professional growth and expanded responsibilities.

Pay

Pay range: $15.00 to $17.00 per hour, depending on experience.

Schedule

This position may be structured as a full‑time role or as a job‑share arrangement. Job‑share candidates must commit to a consistent, dependable weekly schedule that provides reliable front‑office coverage.