Receiving Coordinator

About the role

The Receiving Coordinator plays a crucial role in ensuring accurate inventory receipt and managing vendor relationships. This position supports PARR's mission of Legendary Service Through Teamwork by providing a seamless and efficient process for incoming materials.

Responsibilities

• Receive and count all inventory delivered to the yard, documenting counts on blind receiving pages.
• Validate material received matches Purchase Orders (POs).
• Inspect materials for damage or defects before unloading.
• Notify vendors of any discrepancies in inventory received or damaged goods.
• Pre-print the blind receiving page and appropriate label.
• Match POs to packing slips and electronically submit to Scantrack.
• Scan all blind receiving documents and Bills of Lading into Scantrack.
• Assist with semi-annual physical inventory.
• Confirm PO and address on the packing slip belong to their location.
• Ensure "cover sheets" are added to the PO prior to receiving in ERP system.
• Resolve variances with the Operational Inventory Controller (OIC).
• Operate a forklift according to company standards.
• Complete any required training.
• Assume responsibility for vendor returns, generate return POs, and contact vendors for pickup.
• Utilize vendor tracking forms (VOTIF) to enhance vendor performance.
• Understand product application and ensure proper labeling of special orders, inter-yard transfers, and vendor returns.
• Complete the receiving process by the end of each day (update PO in ERP, scan documents).
• Cross-train for Counter Sales, Lumberyard Associate, Material Returns Specialist (MRS), or Load Checker as needed.
• Open or close the location when necessary.
• Avoid back orders for quick resolution.
• Organize and maintain the "special order" area.
• Represent the company in a positive and professional manner.
• Handle oneself with professionalism during stressful situations.
• Communicate effectively both orally and in writing to internal and external team members.
• Briefly investigate and resolve basic situations where inventory counts are incorrect.
• Resolve negative quantity reports daily.
• Resolve more challenging inventory variances with thorough understanding of all processes impacting inventory.

Qualifications

• High school diploma or GED equivalent.
• Class C driver’s license or alternative transportation preferred.
• Ability to speak, write, and read English required.
• Familiarity with ERP systems and receiving/inventory control principles, practices, and protocols.
• Knowledge of dimensional lumber, panels, and other building products.
• Ability to operate a personal computer, smartphone, scanner, and other necessary equipment.
• Precision in following procedures.
• Ability to concentrate and attend to detail amidst a busy work environment.
• Ability to work independently and without supervision.
• Shoes that are puncture resistant, slip resistant, and made of leather or composite material required.

Interpersonal Skills

• Work cordially, professionally, diplomatically, and with a high level of customer service in a dynamic environment.
• Identify and improve processes to enhance the workplace and outcomes for our customers.
• Communicate effectively with all levels of management and employees.
• Manage changing priorities, handle multiple projects, and meet deadlines.
• Think and respond quickly, positively, and professionally to constantly changing circumstances.
• Manage stress and interact with others.

Physical Requirements

• Sit and/or stand and walk for extended periods of time.
• Able to lift/push/pull up to 50 pounds and carry objects 50 feet.
• Able to work outdoors in all weather conditions.
• Able to utilize all appropriate safety equipment.

Working Conditions

This position works Monday-Friday between the hours of 7 a.m. and 4 p.m. It should be flexible to work extended hours as needed. This position works both indoors with a computer and outdoors in all weather conditions.

Benefits

• 2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks off.
• Employee paid sick days.
• 7 holidays.
• Standard medical plan with a very low $1,000 deductible.
• Dental, Vision, EAP (Employee Assistance Program).
• Massage, Chiropractic and Acupuncture coverage.
• FSA (Flexible Spending Account) and Childcare pretax spending programs.
• Footwear subsidy through boot vendor after 90 days of employment.
• Up to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd year.
• Tuition reimbursement (up to $2,500/year).
• Annual profit sharing (every full time employee who worked the full year earned a minimum of $525 for the 2024 year).
• $1,000 referral bonus.

PARR Promotes!

We believe in promoting from within and offer transparent pay structures. With a well-established reputation and a history of 90 years, PARR values its employees like family and provides a safe work environment. Most of our locations are closed on Sundays, and our company mission is Legendary Service through Teamwork.