Real Estate Operations & Executive Coordinator

About the role

The Kristy Moore Team is seeking a highly organized, proactive operations professional to join our dynamic team. This role combines real estate operations, transaction coordination, executive support, and administrative support into one dynamic position.

Responsibilities

• Prepare, organize, and manage real estate contracts, disclosures, amendments, and supporting documentation.
• Track contract deadlines from execution through closing while proactively ensuring all required items are completed on time.
• Cook up with title companies, lenders, vendors, contractors, clients, and other parties involved in each transaction.
• Manage listing preparation by coordinating paperwork, MLS information, documentation, timelines, and launch readiness.
• Schedule closings, showings, inspections, meetings, and appointments while ensuring all parties remain informed.
• Follow up persistently on outstanding documents, approvals, signatures, HOA requirements, design review applications, and other time-sensitive items.
• Communicate with homeowner associations regarding violations, approvals, applications, and required documentation.
• Support property management operations by coordinating with tenants and property manager, vendor communication, and customer service follow up.
• Visit properties as needed to coordinate vendors, deliver documents, or assist with operational tasks.
• Occasionally accompany leadership to appointments or drive to meetings when business travel makes it more efficient.
• Handle business-related errands including obtaining signatures, returning packages, and other operational support tasks.
• Organize digital files, maintain accurate records, and ensure documentation remains current and accessible.
• Anticipate needs before being asked, solve problems independently, and help keep the business running efficiently.

Requirements

• At least one year of experience in real estate, title, mortgage, transaction coordination, property management, or leasing.
• Experience working with contracts, documentation, deadlines, and multi-step processes.
• Outstanding organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Comfortable following up professionally and persistently when others are unresponsive.
• Resourceful problem solver who enjoys figuring things out independently.
• Able to balance administrative responsibilities with occasional field work and local travel.
• Proficient with Google Workspace, Microsoft Office, CRMs, and digital document management systems.
• Valid driver's license and reliable transportation.

Pay

$65,000–$75,000 annually, depending on experience.

Schedule

Monday-Friday schedule.