Real Estate & Construction Operations Coordinator

About the role

The Real Estate & Construction Operations Coordinator maintains accurate and timely information across the systems used by our Store Planning, Real Estate, and Construction teams. Serving as the primary point of contact for day-to-day system information and processes, this role supports process completion, adherence, and cross-functional alignment.

Responsibilities

• Convert projects and upload all required approval documentation.
• Create and maintain project schedules, partnering with cross-functional teams to align key dates before initial submission and update schedules as timelines change.
• Prepare and submit Capital Budget Requests (CBRs), ensuring estimates and approvals align, tracking approval status, escalating issues as needed, and updating systems upon approval.
• Partner with the Finance team to validate project details, financial accuracy, and alignment with the approved capital plan prior to submission.
• Review, submit, and upload approved PeopleSoft budgets to ensure system accuracy and compliance.
• Run monthly reports and import/update project data as needed.
• Conduct ongoing audits to identify and resolve discrepancies between communicated project information and data reflected in Lucernex and other project management systems.
• Complete monthly Cost-to-Complete (CTC) reports for approximately 35 active projects.
• Set up and onboard new Lucernex users, including internal project team members and external vendors.
• Create Sphere XG projects based on weekly project status, reporting, and documentation updates.
• Perform bi-monthly project audits to ensure data accuracy, completeness, and compliance with established processes.
• Attend weekly New Project Pass meetings to support project intake and alignment.
• Participate in weekly bidding meetings, updating Lucernex user access, project dates, and related information as needed.
• Contribute to weekly project update meetings by sharing relevant project information, raising questions, and supporting issue resolution.
• Participate in bi-weekly team meetings to provide updates,