QA/QC Administrative Assistant

QA/QC/Cx Administrative Assistant

Responsibilities

• Maintain organized and up-to-date QA/QC and commissioning documentation.
• Upload, distribute, and track documents in project management systems (Procore, ACC, CX Alloy, etc.).
• Maintain inspection reports, test records, turnover packages, punch lists, and commissioning documentation.
• Ensure all documentation is complete, accurate, and properly filed.
• Track NCRs/CARs, deficiencies, inspections, and commissioning activities.
• Maintain project logs and spreadsheets.
• Update dashboards and status reports daily or as required.
• Schedule inspections, testing, and commissioning activities with field teams.
• Distribute agendas and meeting minutes for meetings.
• Aid in the preparation of turnover packages and client deliverables.
• Act as a point of contact between QA/QC, commissioning, construction, subcontractors, and clients.
• Respond to requests promptly and professionally.
• Escalate missing documentation or schedule impacts to project leadership.
• Maintain project filing systems.
• Order office supplies and manage project administrative resources as needed.
• Support travel arrangements and scheduling when required.

Requirements

• Maintain a high level of accuracy with minimal errors.
• Meet all deadlines for document submissions.
• Proactively identify missing information.
• Maintain confidentiality of project documentation.
• Demonstrate strong organizational and time management skills.
• Communicate professionally with all project stakeholders.
• Prioritize work effectively in a fast-paced construction environment.

Qualifications

• High school diploma or equivalent.
• At least 2 years of experience in a similar administrative role.
• Experience with project management software such as Procore, ACC, CX Alloy, etc.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.

Skills

• Project management software (Procore, ACC, CX Alloy, etc.)
• Document management and organization
• Communication and interpersonal skills
• Time management and prioritization

Benefits

• Competitive salary
• Comprehensive benefits package

Pay

• Salary range: $45,000 - $60,000 annually

Schedule

• Full-time position