Purchasing Coordinator

About the role

The Purchasing Coordinator is responsible for all general administrative day-to-day activities in purchasing, including all clerical activities while applying a team approach and maintaining safety and open communications. Specific responsibilities include preparing and assisting in submitting purchase orders, reviewing customer purchase orders, responding to inquiries, scheduling deliveries, supporting customers, and contacting suppliers.

Responsibilities

• Prepare/assist in submitting purchase orders and sending copies to suppliers and to departments originating requests.
• Review customer purchase orders and compare the information to the ERP system.
• Respond to customer and supplier inquiries about order status, changes, and cancellations.
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Track job status, delivery dates, and shipping.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Support customers and sales staff with order placement, status updates, and routine technical questions.
• Verify all purchase orders receipted are accurate prior to sending them to accounts payable.
• Contact Suppliers for SDS and supplier surveys.
• Keep track of suppliers and help determine which suppliers to use versus not use based on previous experiences.
• Reports all accidents, injuries/illnesses, and spills to supervisor.
• Adhere to ISO documents and meet company / department quality, environmental & safety objectives.
• And all other duties as assigned.

Requirements

• A high school diploma or higher.
• 1-2 years of experience in purchasing.
• Knowledge and familiarity with office equipment including copiers, fax, and scan equipment.
• Excellent organizational skills and attention to detail.
• Ability to work in a detailed environment with little to no direct supervision.
• Excellent communication, as well as teamwork and interpersonal skills.
• Comfortable using Microsoft Office products, especially Microsoft Word and Excel®.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or related field preferred.
• Experience in a similar role or relevant field.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple tasks simultaneously.

Skills

• Excellent communication and interpersonal skills.
• Attention to detail and organizational abilities.
• Ability to work independently and as part of a team.
• Basic understanding of purchasing processes and procedures.
• Knowledge of ISO standards and quality management systems.

Benefits

• Medical, dental, and vision insurance.
• Optional FSA/HSA.
• 401k with 6% employer match.
• Life and AD&D insurance.
• Employee Assistance Program.
• Short and long-term disability coverage.
• Tuition reimbursement.
• 21.67 days of paid time off + 10 holidays.

Pay

$21-23 hourly based on interview outcome and qualifications.

Schedule

Hourly, non-exempt.