Purchasing Coordinator

About the Role

We are seeking a detail-oriented and organized Purchasing Coordinator to manage procurement activities and ensure timely and cost-effective acquisition of materials, supplies, and services. This role plays a critical part in maintaining inventory levels, coordinating with vendors, and supporting the procurement and supply chain departments.

Responsibilities

• Coordinate the procurement of materials, equipment, and services in accordance with company policies and procedures.
• Issue and manage purchase orders, track deliveries, and ensure the timely receipt of materials.
• Communicate with vendors to obtain pricing, negotiate terms, and coordinate delivery schedules.
• Maintain accurate purchasing records and update procurement data within internal systems, including ERP and Service Titan.
• Monitor inventory levels and place orders to maintain adequate stock.
• Resolve purchasing issues, including delivery delays, pricing discrepancies, backorders, and damaged materials.
• Collaborate with finance, operations, and field teams to forecast purchasing needs and support project schedules.
• Assist with vendor evaluations and maintain approved supplier and subcontractor records.
• Ensure compliance with company policies, contractual requirements, and applicable industry regulations.
• Assist in preparing technician estimates, customer quotes, and pricing for service work.
• Perform daily data entry and administrative tasks within Service Titan for HVAC & Plumbing price books.
• Coordinate with technicians, vendors, subcontractors, and internal departments to support daily service operations and ensure timely job completion.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree in business, supply chain, or a related field preferred.
• 2+ years of experience in purchasing, procurement, or supply chain coordination.
• Proficiency in Microsoft Office Suite, especially Excel; experience with ERP or purchasing software is a plus.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to analyze data and make informed purchasing decisions.
• Attention to detail and strong problem-solving skills.
• Applicants must be currently authorized to work in the U.S. on a full-time basis without future employment sponsorship.

Preferred Skills

• Experience working in manufacturing, construction, retail, or other industry-specific environments.
• Knowledge of basic accounting and budgeting principles.
• Familiarity with sourcing and vendor management best practices.