Purchasing Coordinator

About the Role

You will serve as a vital link in our operations, taking full charge of vendor relationships, procurement logistics, and cost management for high-end audio visual installations. This role empowers you to negotiate high-value supply contracts and streamline purchasing workflows that directly impact company profitability. Working in a supportive team environment, you will help shape our procurement standards while building a long-term career on our path toward company ownership.

Responsibilities

• Assess vendor capabilities, evaluate performance metrics, and build strong relationships with trade contractors and suppliers.
• Negotiate competitive pricing, terms, and rebates with manufacturers to position the business in the most cost-effective standing.
• Analyze market trends and evaluate equipment lists to ensure all purchased items directly align with project scopes of work.
• Develop monthly spend budgets in coordination with Accounting to ensure company expenditure stays within defined limits.
• Issue purchase orders into business operating systems and process change order or box sale quotes promptly.
• Track shipment ETAs diligently, communicate progress updates, and resolve delivery variances to keep project timelines on schedule.
• Conduct value engineering analysis from schematic drawings to optimize system performance while reducing overall equipment costs.

Requirements

• 5+ years of dedicated professional purchasing and procurement experience.
• Strong negotiation and conflict resolution skills with a proven track record of managing supplier relationships.
• Deep proficiency with Microsoft Office applications and an aptitude for adopting specialized in-house business software.
• Valid driver's license with an acceptable driving record.
• Exceptional organizational skills with meticulous attention to detail and proven ability to meet strict deadlines.

Qualifications

• Active familiarity with commercial audio visual products, technical designs, and construction management workflows (preferred).
• Hands-on experience with industry-specific software tools such as Q360 ERP, Fieldwire, or Bluebeam (preferred).

Pay

$65,000 - $72,000+ per year, reflecting experience and proven purchasing expertise.

Benefits

• Four weeks of annual PTO beginning directly on your first day of employment.
• Immediate 3% employer 401(k) contribution with no personal matching required.
• Comprehensive medical, dental, and vision insurance options for complete health coverage.
• Company-paid life insurance and long-term disability insurance policies.
• Flexible Spending Account offered.
• Eleven paid holidays and five personal days off provided annually.
• Paid training programs, professional development opportunities, and a modern technology package.

About Us

We are a premier commercial audio visual design and installation firm specializing in high-end performing arts venues, athletic facilities, and corporate environments. We foster an engineering-driven culture committed to technical excellence, ongoing professional mentorship, and long-term employee wealth. Our organization is actively transitioning to a 100% employee-owned company by 2031 to directly reward our dedicated team.

Location: Wauwatosa, WI | Schedule: 8:00 am – 5:00 pm M-F | Project Scope: Commercial Audio Visual Systems