Purchasing Coordinator

About the role

FMI Aerostructures is one of the largest independent manufacturing businesses serving the aerospace & defense industry. Our team has been a trusted supply chain partner that manufactures critical structural components and complex assemblies for major aerospace players for over 40 years. Customers are at the center of everything at FMI. We are excited that this team can work with key partners like Northrop Grumman and Lockheed Martin using our critical components to help important new aerospace programs take flight. Our machinists are the best in the industry, and we are investing to support their continued success. When they win, our customers win. This is an opportunity to work locally for a long-standing, stable business that is investing to grow.

Job Summary

The Purchasing Coordinator provides administrative and operational support to the Purchasing department. This position assists with creating and processing purchase orders, obtaining required approvals, communicating with vendors, supporting Outside Special Processing (OSP) tasks, and maintaining accurate purchasing records. The Purchasing Coordinator works closely with Purchasing, Production, Quality, Shipping/Receiving, Planning, and other departments to help ensure purchasing needs are addressed in a timely manner and materials and services are available to support production schedules.

Responsibilities

• Create and process purchase orders based on approved purchasing requirements and requests.
• Route purchase orders and purchasing requests for appropriate review and approval in accordance with company procedures.
• Assist with purchase order updates, revisions, confirmations, and supporting documentation.
• Communicate with vendors regarding pricing, availability, order confirmations, lead times, delivery dates, and order status.
• Follow up with vendors on open purchase orders and outstanding deliveries.
• Assist with obtaining quotes and gathering information needed for purchasing decisions.
• Support Outside Special Processing (OSP) activities by coordinating purchase orders, vendor communication, required documentation, and order status.
• Follow up with vendors regarding processing status, expected completion dates, and delivery schedules.
• Maintain accurate purchasing records, vendor information, purchase order documentation, and related files.
• Assist with resolving discrepancies involving purchase orders, quantities, pricing, receiving documentation, or vendor invoices by coordinating with the appropriate departments.
• Communicate with internal departments regarding purchasing requests, order status, approvals, and expected delivery dates.
• Assist with tracking open orders and preparing purchasing reports or spreadsheets as needed.
• Support the Purchasing team with administrative tasks, data entry, document organization, and follow-up activities.
• Ensure purchasing documentation is complete and maintained in accordance with company procedures and applicable quality requirements.
• Assist with other Purchasing and Supply Chain activities as assigned.

Requirements

• Familiarity with purchase orders, vendor communication, and purchasing processes.
• Experience working with ERP/MRP systems is preferred.
• Ability to create, review, and maintain accurate purchase order documentation.
• Ability to track multiple open orders, deadlines, and vendor commitments.
• Strong follow-up and problem-solving skills.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Strong organizational skills with the ability to manage multiple priorities and follow up on outstanding items.
• Strong written and verbal communication skills.
• Ability to communicate professionally and effectively.
• Strong attention to detail