Purchasing Coordinator

Essential Functions

• Accurately enters, proofs, and submits purchase orders based on customer demand, stock replenishment, and management direction.
• Accurately enters and proofs supplier container shipments.
• Maintains a high level of accuracy while creating and verifying purchase order information, including proper product pricing, shipping instructions, etc.
• Coordination of order status reports from suppliers, resolution of changes and discrepancies, and updating purchase order information.
• Routine review and follow-up of purchase orders, expediting of orders, and maintenance of stock levels of supplies.
• Perform Maintenance, Repair and Operating Purchases.
• Resolve supplier invoice discrepancies and communicate professionally and courteously with suppliers regarding order processing.
• E-file all order documents and attach them to appropriate system locations according to the document management system.

Supervisory Responsibility

This position has no direct supervisory responsibility.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones. This role occasionally operates machinery and performs tasks outdoors, and during inclement weather.

Physical Demands

• Regularly required to talk or hear.
• Frequent standing for long periods of time.
• Frequent use of hands to lift, handle, or feel.
• Frequent reaching with hands and arms.
• Sometimes stooping or kneeling.
• Frequent lifting and moving up to 25 pounds.
• Occasionally lifting and moving up to 50 pounds.
• Close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Strong attention to detail.
• Must be able to drive.

Position Type and Expected Hours of Work

This is a full-time position. Days of work are Monday through Friday. Hours of work are 9:00 a.m. to 6:00 p.m. Some before and after hours work is expected based on needs of the facility.

Travel

Some travel to satellite offices is expected for this position.