Purchasing Coordinator

About the role

The Purchasing Coordinator plays a key role in supporting the purchasing function by accurately entering and managing large, complex purchase orders in a fast-paced manufacturing environment. This onsite position at the client's facility operates Monday through Friday from 8:00 a.m. to 5:00 p.m. and focuses on high-volume, detailed manual data entry, adherence to standard work procedures, and effective communication with internal teams and external suppliers.

Responsibilities

• Enter large, multi-line purchase orders accurately and efficiently, ensuring all data is complete and correct.
• Process approximately 20 purchase orders per day, each potentially containing 100–150 lines, using manual data entry.
• Follow established standard work procedures and purchasing guidelines consistently.
• Use Excel for data entry, tracking, and basic analysis of purchase order information.
• Use Outlook for email communication with internal stakeholders and external suppliers.
• Communicate effectively via phone and email to provide updates on orders, resolve issues, and clarify requirements.
• Manage and maintain purchase requisitions, ensuring timely conversion into purchase orders.
• Support inventory purchasing activities by understanding inventory levels and aligning purchase orders with inventory needs.
• Utilize ERP software to enter, update, and manage purchase orders and related purchasing data.
• Ensure data accuracy and maintain meticulous attention to detail in all purchasing and order entry tasks.
• Multitask across multiple purchase orders and requests while managing time effectively to meet deadlines.
• Collaborate with internal teams and suppliers to ensure adherence to current processes and purchasing standards.
• Proactively follow up on order status, discrepancies, and issues, and communicate resolutions clearly.
• Hold internal and external partners accountable to established purchasing processes when necessary.
• Exhibit a strong work ethic, driven attitude, and self-starter mindset in daily responsibilities.
• Support the reduction of the existing purchase order backlog created during the ERP implementation.
• Maintain professional, business-casual appearance and comply with safety footwear requirements when accessing the manufacturing floor.

Qualifications

• Hands-on experience with inventory purchasing and a solid understanding of how to manage purchase orders in relation to inventory needs.
• Practical experience processing and managing purchase requisitions.
• Experience working with ERP software in a purchasing, inventory, or order entry capacity.
• Proficiency with Microsoft Office, particularly Excel for data entry and tracking.
• Proficiency with Outlook for professional email communication.
• Strong verbal and written communication skills, with the ability to communicate effectively with internal teams and external suppliers.
• Able to provide clear updates on orders, address issues promptly, and ensure adherence to established processes.
• Confidence in holding individuals accountable to purchasing procedures and standards when required.
• High level of attention to detail and accuracy in manual data entry.
• Able to multitask and manage time effectively in a high-volume environment.
• Reliable, prompt, and consistently on time for scheduled work hours.
• Demonstrated strong work ethic and willingness to work diligently to meet deadlines.
• Self-starter mindset with the ability to work independently while following standard procedures.

Skills

• Experience as a buyer or in a purchasing specialist/coordinator role.
• Familiarity with purchase order and order entry processes in a manufacturing or industrial setting.
• Comfort working with large, complex data sets and multi-line purchase orders.
• Ability to adapt to new systems and processes during ERP implementations.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Professional demeanor and ability to build positive working relationships with colleagues and suppliers.
• Interest in long-term growth opportunities within a rapidly expanding company.
• Motivation to contribute to continuous improvement of purchasing processes and data accuracy.