Purchasing Coordinator
Aston Carter · La Porte, IN · 2 wk ago
On-sitePurchasing$25–$27/hrContract
We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use for each heading. Use
for each heading. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate, navigation, legal, EEO, scam warning, duplicated lines, application instructions. Preserve all substantive info. Include a section only when posting has real specific content for it. Avoid filler like "commensurate with experience". Pay and Schedule sections only if posting actually states them. The posting includes Pay range $25-27/hr, schedule Monday-Friday 7:30-4:00. So we can include Pay and Schedule sections. Benefits: they list benefits (medical, dental, vision, etc.) So include Benefits section. Responsibilities: we have many bullet points. Use
- . Requirements: maybe combine Essential Skills and Additional Skills & Qualifications? Could split into Requirements (essential) and Qualifications (additional). The instruction says use headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Skills. Actually they list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content accordingly.
We have "About the role": could be the initial description paragraph: "The Purchasing Coordinator plays a key role..." That's prose.
Responsibilities: list of duties.
Requirements: maybe essential skills (the list under "Essential Skills").
Qualifications: maybe additional skills & qualifications (the list under "Additional Skills & Qualifications").
Skills: maybe combine both? But we already used essential and additional. Could treat Skills as a separate section summarizing skill proficiencies (e.g., ERP, Excel). But we might duplicate. However instruction: Prefer a few substantive sections over many thin ones. We could combine Requirements and Qualifications into one? But they ask to use those headings if content exists. We have content for both Essential Skills and Additional Skills & Qualifications, so we can make Requirements = Essential Skills, Qualifications = Additional Skills & Qualifications. Skills maybe could be omitted if no distinct content beyond those. But we could still include Skills as a section highlighting specific technical skills (ERP, Excel). However that would be thin. Better to omit Skills section if not distinct. But they said include a section ONLY when posting has real specific content for it. So we can decide to not include Skills if we think it's covered. However we have "Experience utilizing ERP software... Basic proficiency in Microsoft Excel..." That's skill-specific. Could go under Skills. But we already have them in Essential Skills. Might be okay to put them under Requirements (essential) and Qualifications (additional). Then we could omit Skills.
But we need to follow the list of allowed headings; we can omit any we don't have content for. So we will output sections: About the role, Responsibilities, Requirements, Qualifications, Benefits, Pay, Schedule.
Check each for substantive content.
About the role: paragraph from "The Purchasing Coordinator plays a key role..." plus maybe the first sentence of Job Description. We'll keep that.
Responsibilities: all bullet points under Responsibilities.
Requirements: Essential Skills list.
Qualifications: Additional Skills & Qualifications list.
Benefits: list of benefits.
Pay: pay range.
Schedule: standard work schedule Monday-Friday 7:30 a.m. to 4:00 p.m.
We must not include boilerplate like "Work Environment", "Job Type & Location", "Workplace Type", "Application Deadline", "About Aston Carter", EEO, etc. Also remove duplicated lines.
We need to preserve all substantive information: ensure we don't lose any details from responsibilities, essential skills, additional skills, benefits, pay, schedule.
Let's extract details.
Responsibilities bullet points (as given):
- Identify discrepancies between invoices and purchase orders and work closely with accounts payable and accounts receivable teams to research and resolve issues.
- Review and reconcile purchase order and invoice variances to ensure accuracy and completeness of financial and purchasing records.
- Conduct nonconformance reports (NCRs) to identify, document, and address discrepancies in products or materials.
- Oversee product and material returns, including initiating, tracking, and following through until each return is fully resolved.
- Monitor and work through open purchase orders, proactively addressing past-due orders and ensuring timely follow-up.
- Process and manage purchase orders for assigned materials and suppliers, ensuring accuracy of quantities, pricing, and delivery requirements.
- Confirm supplier receipt of purchase orders and follow up on missing acknowledgments to maintain clear communication and alignment.
- Communicate with suppliers regarding pricing, product availability, order changes, delivery timing, and past-due materials to support smooth supply chain operations.
- Create purchase orders in the company ERP system and ensure all relevant details are entered accurately.
- Maintain accurate ERP data, including current costs, open and pending purchase orders, delivery dates, and supplier information.
- Review inventory levels, demand trends, lead times, and past purchasing activity to help support appropriate stock levels and avoid shortages or excess inventory.
- Assist with indirect purchasing for office, factory, and janitorial supplies as needed to support overall facility operations.
- Support inventory accuracy and product availability through diligent purchasing practices and coordination with operations and inventory teams.
- Provide purchasing support to multiple team members, flexing to assist wherever workload demands are highest.
- Collaborate with purchasing, accounting, operations, inventory, and other departments to resolve issues and ensure alignment on purchasing activities.
- Support cost-reduction and process-improvement initiatives by identifying opportunities to streamline purchasing processes and reduce waste.
- Participate in the monthly Sales, Inventory, and Operations Planning (SIOP) process and provide information related to customer and supplier trends as appropriate for assigned responsibilities.
Essential Skills list:
- Several years of overall experience working in an office setting.
- At least 1 year of purchasing or supply chain experience.
- Experience working with purchase orders in a professional environment.
- Experience researching invoice or purchasing discrepancies and resolving issues.
- Experience coordinating with AP/AR or accounting teams to support reconciliation and payment processes.
- Experience managing returns or nonconforming materials in a manufacturing or supply chain setting.
- Exposure to nonconformance reports (NCRs) or nonconformance processes.
- Hands-on experience utilizing ERP software such as SAP, JD Edwards (JDE), QAD, or similar systems.
- Basic proficiency in Microsoft Excel for data entry, tracking, and simple analysis.
- Foundational knowledge of purchasing, procurement, and supply chain principles.
- Ability to manage multiple priorities, open purchase orders, and follow up on past-due items in a fast-paced environment.
Additional Skills & Qualifications list:
- Experience with vendor management and maintaining strong supplier relationships.
- LEAN or process-improvement experience, with an interest in supporting continuous improvement initiatives.
- Exposure to international suppliers or offshore sourcing and related logistics considerations.
- Experience providing administrative support in a purchasing or supply chain function.
- Formal education or degree related to business, supply chain, or a similar field is beneficial.
- Strong attention to detail and accuracy when working with invoices, purchase orders, and ERP data.
- Effective communication skills for coordinating with suppliers and internal cross-functional teams.
- Ability to work collaboratively and support multiple team members as workload demands shift.
Benefits list:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Pay: $25.00 - $27.00/hr.
Schedule: Monday through Friday, 7:30 a.m. to 4:00 p.m.
About the role: The Purchasing Coordinator plays a key role in ensuring accurate and efficient purchasing operations within a manufacturing environment. This position focuses on managing purchase orders, reconciling invoice and PO discrepancies, supporting inventory accuracy, and collaborating with cross-functional teams to maintain reliable product availability and drive process improvements.
We could also include the sentence about "This position focuses on..." as part of About the role.
Now produce HTML.
Structure:
About the role
...
Responsibilities
- ...
...
Requirements
- ...
...
Qualifications
- ...
...
Benefits
- ...
...
Pay
$25.00 - $27.00/hr.
Schedule
Monday through Friday, 7:30 a.m. to 4:00 p.m.
Make sure no extra whitespace issues. Output only HTML fragment.
Check for any duplicated content: we have not included Job Type & Location, Work Environment, etc.
Check for any boilerplate like "If eligible, the benefits available for this temporary role may include the following:" we turned into list.
Check for any filler like "Individual compensation offered for this position within this range will depend on many factors..." we omitted because it's filler? It's substantive but maybe considered boilerplate? It's about pay determination; but we already have pay range. The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep that sentence? It's about compensation factors. It's substantive. However it's not a list; it's prose. Could include in Pay section as a paragraph after the range. But the instruction says include Pay section only if posting actually states them. It does state pay range and also mentions factors. So we could include that sentence.
Similarly, benefits eligibility sentence: "Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms." That's substantive. Should we include? Probably yes.
Also "If eligible, the benefits available for this temporary role may include the following:" we already have list.
We should preserve that.
Also "Work Environment" etc we removed.
Also "Job Type & Location" we removed.
Also "Workplace Type" removed.
Also "Application Deadline" removed.
Also "About Aston Carter" removed.
Also EEO etc removed.
Now ensure we didn't lose any substantive info from responsibilities etc.
Let's craft Pay section:
Pay
The pay range for this position is $25.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Benefits section: include preamble.
Benefits
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Remove boilerplate, navigation, legal, EEO, scam warning, duplicated lines, application instructions. Preserve all substantive info. Include a section only when posting has real specific content for it. Avoid filler like "commensurate with experience". Pay and Schedule sections only if posting actually states them. The posting includes Pay range $25-27/hr, schedule Monday-Friday 7:30-4:00. So we can include Pay and Schedule sections. Benefits: they list benefits (medical, dental, vision, etc.) So include Benefits section. Responsibilities: we have many bullet points. Use
- . Requirements: maybe combine Essential Skills and Additional Skills & Qualifications? Could split into Requirements (essential) and Qualifications (additional). The instruction says use headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Skills. Actually they list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content accordingly.
We have "About the role": could be the initial description paragraph: "The Purchasing Coordinator plays a key role..." That's prose.
Responsibilities: list of duties.
Requirements: maybe essential skills (the list under "Essential Skills").
Qualifications: maybe additional skills & qualifications (the list under "Additional Skills & Qualifications").
Skills: maybe combine both? But we already used essential and additional. Could treat Skills as a separate section summarizing skill proficiencies (e.g., ERP, Excel). But we might duplicate. However instruction: Prefer a few substantive sections over many thin ones. We could combine Requirements and Qualifications into one? But they ask to use those headings if content exists. We have content for both Essential Skills and Additional Skills & Qualifications, so we can make Requirements = Essential Skills, Qualifications = Additional Skills & Qualifications. Skills maybe could be omitted if no distinct content beyond those. But we could still include Skills as a section highlighting specific technical skills (ERP, Excel). However that would be thin. Better to omit Skills section if not distinct. But they said include a section ONLY when posting has real specific content for it. So we can decide to not include Skills if we think it's covered. However we have "Experience utilizing ERP software... Basic proficiency in Microsoft Excel..." That's skill-specific. Could go under Skills. But we already have them in Essential Skills. Might be okay to put them under Requirements (essential) and Qualifications (additional). Then we could omit Skills.
But we need to follow the list of allowed headings; we can omit any we don't have content for. So we will output sections: About the role, Responsibilities, Requirements, Qualifications, Benefits, Pay, Schedule.
Check each for substantive content.
About the role: paragraph from "The Purchasing Coordinator plays a key role..." plus maybe the first sentence of Job Description. We'll keep that.
Responsibilities: all bullet points under Responsibilities.
Requirements: Essential Skills list.
Qualifications: Additional Skills & Qualifications list.
Benefits: list of benefits.
Pay: pay range.
Schedule: standard work schedule Monday-Friday 7:30 a.m. to 4:00 p.m.
We must not include boilerplate like "Work Environment", "Job Type & Location", "Workplace Type", "Application Deadline", "About Aston Carter", EEO, etc. Also remove duplicated lines.
We need to preserve all substantive information: ensure we don't lose any details from responsibilities, essential skills, additional skills, benefits, pay, schedule.
Let's extract details.
Responsibilities bullet points (as given):
- Identify discrepancies between invoices and purchase orders and work closely with accounts payable and accounts receivable teams to research and resolve issues.
- Review and reconcile purchase order and invoice variances to ensure accuracy and completeness of financial and purchasing records.
- Conduct nonconformance reports (NCRs) to identify, document, and address discrepancies in products or materials.
- Oversee product and material returns, including initiating, tracking, and following through until each return is fully resolved.
- Monitor and work through open purchase orders, proactively addressing past-due orders and ensuring timely follow-up.
- Process and manage purchase orders for assigned materials and suppliers, ensuring accuracy of quantities, pricing, and delivery requirements.
- Confirm supplier receipt of purchase orders and follow up on missing acknowledgments to maintain clear communication and alignment.
- Communicate with suppliers regarding pricing, product availability, order changes, delivery timing, and past-due materials to support smooth supply chain operations.
- Create purchase orders in the company ERP system and ensure all relevant details are entered accurately.
- Maintain accurate ERP data, including current costs, open and pending purchase orders, delivery dates, and supplier information.
- Review inventory levels, demand trends, lead times, and past purchasing activity to help support appropriate stock levels and avoid shortages or excess inventory.
- Assist with indirect purchasing for office, factory, and janitorial supplies as needed to support overall facility operations.
- Support inventory accuracy and product availability through diligent purchasing practices and coordination with operations and inventory teams.
- Provide purchasing support to multiple team members, flexing to assist wherever workload demands are highest.
- Collaborate with purchasing, accounting, operations, inventory, and other departments to resolve issues and ensure alignment on purchasing activities.
- Support cost-reduction and process-improvement initiatives by identifying opportunities to streamline purchasing processes and reduce waste.
- Participate in the monthly Sales, Inventory, and Operations Planning (SIOP) process and provide information related to customer and supplier trends as appropriate for assigned responsibilities.
Essential Skills list:
- Several years of overall experience working in an office setting.
- At least 1 year of purchasing or supply chain experience.
- Experience working with purchase orders in a professional environment.
- Experience researching invoice or purchasing discrepancies and resolving issues.
- Experience coordinating with AP/AR or accounting teams to support reconciliation and payment processes.
- Experience managing returns or nonconforming materials in a manufacturing or supply chain setting.
- Exposure to nonconformance reports (NCRs) or nonconformance processes.
- Hands-on experience utilizing ERP software such as SAP, JD Edwards (JDE), QAD, or similar systems.
- Basic proficiency in Microsoft Excel for data entry, tracking, and simple analysis.
- Foundational knowledge of purchasing, procurement, and supply chain principles.
- Ability to manage multiple priorities, open purchase orders, and follow up on past-due items in a fast-paced environment.
Additional Skills & Qualifications list:
- Experience with vendor management and maintaining strong supplier relationships.
- LEAN or process-improvement experience, with an interest in supporting continuous improvement initiatives.
- Exposure to international suppliers or offshore sourcing and related logistics considerations.
- Experience providing administrative support in a purchasing or supply chain function.
- Formal education or degree related to business, supply chain, or a similar field is beneficial.
- Strong attention to detail and accuracy when working with invoices, purchase orders, and ERP data.
- Effective communication skills for coordinating with suppliers and internal cross-functional teams.
- Ability to work collaboratively and support multiple team members as workload demands shift.
Benefits list:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Pay: $25.00 - $27.00/hr.
Schedule: Monday through Friday, 7:30 a.m. to 4:00 p.m.
About the role: The Purchasing Coordinator plays a key role in ensuring accurate and efficient purchasing operations within a manufacturing environment. This position focuses on managing purchase orders, reconciling invoice and PO discrepancies, supporting inventory accuracy, and collaborating with cross-functional teams to maintain reliable product availability and drive process improvements.
We could also include the sentence about "This position focuses on..." as part of About the role.
Now produce HTML.
Structure:
About the role
...
Responsibilities
- ... ...
Requirements
- ... ...
Qualifications
- ... ...
Benefits
- ... ...
Pay
$25.00 - $27.00/hr.
Schedule
Monday through Friday, 7:30 a.m. to 4:00 p.m.
Make sure no extra whitespace issues. Output only HTML fragment. Check for any duplicated content: we have not included Job Type & Location, Work Environment, etc. Check for any boilerplate like "If eligible, the benefits available for this temporary role may include the following:" we turned into list. Check for any filler like "Individual compensation offered for this position within this range will depend on many factors..." we omitted because it's filler? It's substantive but maybe considered boilerplate? It's about pay determination; but we already have pay range. The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep that sentence? It's about compensation factors. It's substantive. However it's not a list; it's prose. Could include in Pay section as a paragraph after the range. But the instruction says include Pay section only if posting actually states them. It does state pay range and also mentions factors. So we could include that sentence. Similarly, benefits eligibility sentence: "Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms." That's substantive. Should we include? Probably yes. Also "If eligible, the benefits available for this temporary role may include the following:" we already have list. We should preserve that. Also "Work Environment" etc we removed. Also "Job Type & Location" we removed. Also "Workplace Type" removed. Also "Application Deadline" removed. Also "About Aston Carter" removed. Also EEO etc removed. Now ensure we didn't lose any substantive info from responsibilities etc. Let's craft Pay section:Pay
The pay range for this position is $25.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Benefits section: include preamble.Benefits
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)