Purchasing Coordinator

About the role

Location: Austin, TX. Full-time position. We are seeking a detail-oriented Purchasing Specialist to support the purchasing and order management process across commercial furniture and workplace projects. This position will work closely with vendors, manufacturers, sales, project management, and internal operations teams to ensure orders are placed accurately, tracked appropriately, and delivered according to project timelines. The ideal candidate is highly organized, comfortable managing a high volume of orders and details, and able to communicate effectively with both internal teams and external vendor partners.

Responsibilities

• Create, process, and maintain purchase orders for furniture, materials, and project-related products.
• Review purchase orders for accuracy, including product specifications, quantities, pricing, shipping information, and delivery requirements.
• Submit orders to manufacturers and vendors and confirm order acknowledgements.
• Track open purchase orders, lead times, shipping dates, backorders, and expected delivery dates.
• Communicate order status and potential delays to project managers, sales teams, and other internal stakeholders.
• Coordinate with vendors and manufacturers to resolve pricing discrepancies, shortages, damaged products, incorrect shipments, and other order issues.
• Maintain accurate purchasing and order documentation within company systems.
• Review vendor acknowledgements against purchase orders and identify discrepancies before orders are fulfilled.
• Assist with invoice and purchase order discrepancies as needed.
• Coordinate closely with warehouse, delivery, installation, and project teams to ensure products arrive according to project schedules.
• Maintain strong working relationships with manufacturer and vendor representatives.
• Support multiple projects and purchase orders simultaneously while meeting deadlines.
• Assist with process improvements related to purchasing, order tracking, and vendor management.

Qualifications

• 2+ years of purchasing, procurement, order management, or related experience preferred.
• Experience within commercial furniture, construction, interior design, manufacturing, distribution, or a project-based environment is strongly preferred.
• Strong attention to detail and ability to identify order, pricing, and product discrepancies.
• Experience in creating and managing purchase orders.
• Strong organizational and time-management skills with the ability to manage a high volume of transactions.
• Comfortable communicating directly with vendors, manufacturers, and internal project teams.
• Proficiency with Microsoft Excel, Outlook, and business/order management systems.
• Ability to work effectively in a fast-paced environment where project timelines and priorities can change.
• Strong written and verbal communication skills.

Benefits

• Medical
• Dental
• Vision
• Bonus eligibility

Pay

$60,000-$65,000 per year