Purchasing Coordinator

About the role

The Purchasing Coordinator supports daily material purchasing and coordination across all markets. This role ensures all parts and materials are ordered accurately, tracked through delivery, and received in alignment with company standards. The Purchasing Associate plays a key role in maintaining steady material flow to warehouses and field technicians while upholding accuracy and timeliness within ServiceTitan.

Responsibilities

• Purchasing & Order Execution: Create and manage purchase orders (POs) for inventory and non‑inventory items within ServiceTitan; source materials from approved suppliers and obtain competitive pricing; monitor replenishment levels for warehouse and vehicle stock and place orders as needed; process Parts Special‑Order (PSO) requests; track shipments and communicate order status updates to warehouse and/or field teams; confirm deliveries have been received and recorded to ensure PO closeout; support onboarding of new technicians by placing initial replenishment for their assigned vehicles.
• Vendor Coordination: Communicate with approved suppliers to confirm order details, backorders, or substitutions; report delivery issues or discrepancies to the Manager of Purchasing & Door Fulfillment for resolution; maintain positive vendor relationships through timely communication and professionalism.
• Cross‑Functional Support: Partner with Warehouse Leads and Inventory Manager(s) to ensure inventory needs are met; collaborate with leadership to implement and follow purchasing SOPs; provide feedback on recurring order issues or process improvements.

Requirements

• 1–3 years of experience in purchasing, inventory, or supply chain support; trades, manufacturing, or distribution experience preferred.
• Proficiency with CRM/ERP systems (ServiceTitan preferred).
• Intermediate Excel skills preferred.
• Clear written and verbal communication across departments and vendors.
• Strong attention to detail, accuracy, and follow‑through.
• Reliable and responsive in managing daily order flow.
• Ability to balance multiple priorities in a fast‑paced environment.
• Team‑oriented, process‑driven, and committed to maintaining data accuracy.

Benefits

• Medical, dental, and vision insurance
• 401(k) plan
• Paid Time Off
• Weekly pay
• Internal promotion opportunities
• Company swag