Purchasing Administrator

About the role

OmniCable is looking for a Purchasing Administrator to join its Supply Chain/Purchasing Department. This role supports many aspects of inventory management, including vendor relations, purchase order management, inventory execution, reporting, and cross-functional collaboration with Sales, Operations, Finance, Product Management, and IT.

Responsibilities

The successful candidate will be expected to execute day-to-day purchasing activities and identify opportunities to improve processes, enhance data quality, support operational reporting, and drive continuous improvement initiatives across the procurement organization.

• Execute day-to-day procurement activities to support company-wide inventory goals.
• Process, maintain, and update purchase orders and supplier commitments.
• Clean up past due purchase orders and support supplier expediting activities.
• Process stock transfers, consignment activities, reconciliations, and nonconforming product reports.
• Maintain product and vendor data within ERP and inventory management systems.
• Serve as a point of contact for internal stakeholders for unique situations regarding purchase order status and inventory-related inquiries.
• Collaborate with buyers, operations, finance, and product management teams to resolve inventory discrepancies.
• Generate and analyze procurement, inventory, and supplier performance reports.
• Monitor key performance indicators (KPIs) including inventory turns, service levels, supplier delivery performance, and open purchase order health.
• Support data integrity initiatives by identifying and correcting master data issues.
• Assist in maintaining procurement dashboards and reports utilizing ERP systems, Excel, and Power BI.
• Identify data trends and recommend corrective actions to improve operational performance.
• Participate in continuous improvement initiatives to enhance procurement processes and workflows.
• Document standard operating procedures and support process governance efforts.
• Identify opportunities to automate manual processes and improve operational efficiency.
• Assist with procurement policy, system enhancement, and process standardization initiatives.
• Partner with cross-functional teams to evaluate and implement process improvements.
• Support testing, training, and adoption of new procurement tools, technologies, and ERP enhancements.
• Provide guidance to newly hired Purchasing Administrators.
• Serve as the first escalation point for routine operational issues.
• Support special projects and strategic initiatives as assigned.
• Lead or participate in cross-functional improvement teams focused on inventory management and procurement effectiveness.

Requirements

• Demonstrated communication skills, both written and verbal.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Ability to work with large data sets and derive actionable insights.
• Strong attention to detail with a focus on data accuracy and process compliance.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Demonstrated ability to identify process improvement opportunities and drive results.

Qualifications

• Bachelor's Degree or equivalent combination of education and experience.
• Experience in Procurement, Purchasing, Inventory Management, Supply Chain, Operations, Data Analysis, or Process Improvement.
• Experience working in ERP or Inventory Management Systems (Infor, SAP, Oracle, Manhattan, Blue Ridge, etc.).
• Experience creating reports, analyzing data, or working with business intelligence tools such as Power BI.
• Experience participating in process improvement, Lean, Six Sigma, or workflow optimization initiatives.
• Understanding procurement, inventory management, supply chain operations, or distribution environments.

Benefits

• Competitive Medical / Dental / Vision / Prescription Plans
• No-cost Life / STD / LTD / AD&D
• Health Savings & Dependent Care Accounts
• 401k Retirement Savings Plan with competitive employer match
• Tuition Reimbursement
• Scholarship Fund
• Flexible Workplace