Purchasing Administrator

Key Responsibilities

• Process purchase requisitions and generate purchase orders in accordance with company policies and procedures.
• Maintain purchasing records, vendor files, and procurement documentation.
• Track purchase orders, deliveries, and outstanding items to ensure timely completion.
• Communicate with vendors regarding pricing, availability, delivery schedules, and order discrepancies.
• Aid in obtaining vendor quotes and supporting supplier selection activities.
• Reconcile purchasing documentation and help resolve invoice and receiving discrepancies.
• Prepare reports, spreadsheets, and procurement-related documentation.
• Provide administrative support to the Purchasing Manager and department team.
• Ensure compliance with established purchasing policies and procedures.
• Perform additional duties and special projects as assigned.

Qualifications

• A high school diploma or equivalent required; an associate degree preferred.
• Previous experience in purchasing, procurement, administrative support, or a related field preferred.
• Strong proficiency with Microsoft Office Suite, particularly Excel and Outlook.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Skills

• Experience working with purchase orders, vendor communications, and procurement documentation.
• Strong data entry and record-keeping abilities.
• Ability to work effectively with cross-functional teams and external vendors.
• Self-motivated, dependable, and able to work with minimal supervision.