Purchasing Administrator

Responsibilities

• Locate key suppliers, negotiate the organization’s purchasing agreements to secure advantageous terms and conditions and ensure their products or services meet the organization’s specifications.
• Identify opportunities for group purchasing savings.
• Research into market conditions, quality, and prices for the best deals on products and services.
• Assess vendors and offers with in-person visits, interviews and analysis to assess their quality.
• Source suppliers based on price, availability, necessity, quality and logistical expenses.
• Collaborate with various internal departments within the organization to assess the requirements for goods and services and determine purchase requirements.
• Develop a list of pre-approved items such as dietary, environmental and office supplies.
• Develop budgets and make recommendations based on the organization’s needs.
• Ensure that purchases are completed within budgetary constraints.
• Stay current on business laws affecting procurement in the organization’s industry.
• Develop audit procedures for supplies and equipment stock levels at each department/program level.
• Audit supplies and equipment stock levels at each department/program level.
• Manage the organization’s fleet.
• Manage the organization’s fleet fuel account.
• Manage the organization’s postage account.
• Manage the organization’s Amazon account.
• Manage the organization’s credit card account.
• Support the accounts payable team resolving disputes with the vendors.
• Participate in accounting projects.
• Maintain and enforce a documented system of procurement policies.
• Provide purchasing analysis and trends for the leadership team.

Qualifications

• Bachelor’s degree in accounting or related field.
• 4+ years of progressively responsible experience in procurement.
• Advanced excel skills.