Public Works Institute Coordinator

Salary

The annual salary for this position ranges from $45,400 to $53,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

• Resume
• Cover letter

Purpose of Position

Essential Functions

• Process course packets and track enrollments, including scanning and saving files to the shared drive. Create certificates/cards using templates or custom wording.
• Manage instructor travel reimbursements and request changes as needed.
• Resolve course/travel issues for instructors.
• Monitor the Credly inbox for badge requests for EEC programs, issue retroactive badges, and handle client requests.
• Oversee PWI inbox to assist clients with PWI-related questions.
• Answer client calls.
• Aid cities, counties, and contracting clients.
• Track the status of course packets and contact instructors to gather necessary documents to meet the 30-day deadline.
• Ship certificates and cards.
• Aid TxDOT with course roster questions and certification requests.
• Create invoice requests for contract clients.
• Update and manage points of pride.
• Hire, train, and manage student employees.
• Create and maintain file checklists and labels.
• Plan, organize, and develop presentations for the annual PWI instructor meeting.
• Track changes in travel policies and update PWI’s vendor policy. Inform instructors about new forms, documents, and mileage rates.
• Create overhead records for new fiscal year and store past fiscal year’s files.
• Create and edit the PWI catalog.
• Aid EEC departments with badge creation and collaborate with Marketing on badge designs.
• Aid with onboarding new instructors and explain the PWI course and travel paperwork process.
• Help instructors track down missing payments and class materials.
• Send Outreach participant lists and order corresponding cards.
• Order office supplies.
• Review and approve travel comparison forms, request TA numbers, and approve flight bookings.
• Create evaluations.
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree in Business Management, Communications, or related field and three (3) years of experience in program coordination and performing a variety of administrative functions, OR seven (7) years of an equivalent combination of education and experience.

Preferred Qualifications

• One (1) year of supervisory experience.
• Experience in adult education instructor recruitment.

Knowledge, Skills & Abilities

• Excellent business, communication, and interpersonal skills.
• Project management. Proficiency with Microsoft Office.
• General accounting knowledge and advanced spreadsheet skills.
• Closely attention to detail and meticulous administration.

Work Schedule

Monday through Thursday 8:00 am through 5:30 pm.
Friday 8:00 am through 5:00 pm.
This is an on campus, in person position at UTA, not hybrid or remote eligible.
10% Travel.

Working Conditions

May work around standard office conditions.
Uses standard office equipment.

Benefits Information

Position is benefit eligible: Yes
We are proud to offer a comprehensive benefits package to our employees at the University.

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

EEO Statement

The University of Texas at Arlington is committed to providing equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.