Public Works Coordinator

Summary

Oversees Vital Records personnel at main courthouse and seven (7) sub-courthouses. Oversees operations involving records reproduction and preservation and ensures compliance with statute and regulations. Assists Manager in identifying and assessing budget needs. Monitors departmental resources, conducts employee evaluations and assists in training employees. Conducts research and writes reports. Maintains communication with various agencies involving vital records administration.

Essential Duties and Responsibilities

• Assists Department Manager with supervision of seven (7) sub-Courthouses to ensure conformity with County Policies and State Statutes and Regulations.
• Scans documents.
• Performs daily quality control checks of new filings.
• Performs receipt changes for clerks.
• Assists clerks with decision-making and problem solving.
• Maintains inventory and use of state-issued security paper.
• Prepares weekly and monthly reports.
• Maintains daily correspondence with outside agencies.
• Answers correspondence.
• Affords assistance in coordinating and training for new registrar duties.
• Sets daily tasks for clerks.
• Orders supplies.
• Tracks and reports computer-related problems.
• Performs all other related duties as required.

Minimum Requirements

• To apply, must have a Bachelor's degree + five (5) full-time years of relevant work experience in vital records management and/or vital records administration.
• Management/supervisory experience preferred.
• Experience with PC applications and Microsoft Office preferred.
• Experience with Anthem Records Management system and SAP Software preferred.

Physical Demands and Work Environment & Other Requirements

• While performing the duties of this position, the incumbent is regularly required to sit, stand, walk, lift, drive, and bend.

Benefits

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.