Project Coordinator (Public Works)

Duties & Responsibilities

• Support and coordinate municipal capital improvement and asset management projects.
• Assist with construction project oversight, ensuring compliance with applicable laws, policies, and procedures.
• Manage project documentation, budgets, timelines, and communications, serving as a vital link between internal departments, contractors, and the community.
• Provide support for private development project review, tracking, and coordination, working closely with the Development Services Departments.
• Coordinate and monitor infrastructure replacement projects from planning through close-out.
• Implement and track asset management programs and renewal/replacement plans.
• Prepare project budgets, bid documents, solicit quotes, and assist with public procurement in compliance with NC General Statutes.
• Track project expenditures, assist with budget monitoring, and ensure fiscal accountability for assigned work.
• Maintain and update project records, schedules, and reports using project management tools and systems.
• Conduct site visits to observe construction progress and document work status.
• Collaborate with contractors, inspectors, and municipal staff to resolve field issues and ensure compliance with specifications.
• Serve as a liaison with vendors, consultants, utility companies, and community members as needed.
• Assist with public outreach and communication related to project impacts or schedules.
• Contribute to annual capital planning and budgeting processes by identifying potential infrastructure needs and renewal priorities.
• Track and review private development projects in coordination with the Development Services Department.
• Serve as a liaison for private development to ensure compliance with municipal engineering standards and specifications.
• Coordinate and manage encroachment agreement requests related to development within public rights-of-way and easements.

Minimum Qualifications

• Knowledge of municipal infrastructure, including streets, stormwater, water distribution, sanitary sewer, and facility systems.
• Understanding of construction practices, materials, and methods relevant to public works and utility infrastructure.
• Familiarity with North Carolina public procurement, bidding, and contracting laws.
• Strong organizational and project tracking skills with attention to detail.
• Ability to interpret construction drawings, specifications, and regulatory documents.
• Proficient in Microsoft Office Suite, project management software, and geographic information systems (GIS) tools preferred.
• Strong written and verbal communication skills for coordination, reporting, and stakeholder engagement.
• Able to work independently, manage multiple priorities, and meet deadlines.
• Able to work collaboratively with multidisciplinary teams and external partners.

Preferred Qualifications

• Associate’s degree in construction management, engineering technology, public administration, or a related field.
• PMP (Project Management Professional) or CAPM (Certified Associate in Project Management) certification.
• APWA training/certifications related to public works and procurement.