Public Safety Admin Assistant

About the role

The job of PUBLIC SAFETY ADMIN ASSISTANT is done for the purpose/s of managing department accreditation program activities; serving as liaison to accreditation organizations; processing and maintaining multiple department accounting and financial documents including payroll; maintaining policy and procedure manuals; administering department electronic policy document management system; compiling data; maintaining a variety of manual and electronic documents, files, and records; researching assigned topics; responding to inquiries from a variety of internal and external parties.

Responsibilities

• Compiles data (e.g. staff certification statistics, personnel records, crime statistics, etc.) for the purpose of processing standard, periodic, or ad hoc reports.
• Dispatches phone and/or radio calls for the purpose of providing detailed information and supporting district officers in responding to calls.
• Maintains a calendar of activities/meetings/events for the purpose of documenting activities involving the department and other law enforcement agencies, the public, and community partners.
• Maintains a variety of manual and electronic documents, files, and records (e.g. accreditation files, fleet vehicle inventory and maintenance schedules, building maintenance needs, etc.) for the purpose of monitoring assets, ensuring upkeep, providing current and accurate information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains policy and procedure manuals and administers the department's electronic policy document management system (e.g. maintaining employee database, identifying login issues, preparing reports, etc.) for the purpose of maintaining accurate and current system data and ensuring personnel receive timely policy change notification.
• Manages department accreditation program activities (e.g. planning and coordinating staff trainings, gathering and analyzing data, etc.) for the purpose of monitoring and measuring department adherence to accreditation standards; maintaining all pertinent documentation; and, ensuring compliance with program and audit requirements.
• Participates in department and/or in-service meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Prepares or assists in the preparation of a variety of materials (e.g. revised department policies, manuals, periodic and ad-hoc reports, etc.) for the purpose of providing clerical support, documenting activities, providing written and historical reference, and/or conveying information.
• Processes and maintains multiple department accounting and financial documents (e.g. department payroll, incoming invoices, requisitions, purchase/work orders, etc.) for the purpose of disseminating information in compliance with established administrative guidelines and district accounting standards.
• Provides clerical support as needed (e.g. maintaining department inventory of equipment, supplies and materials, etc.) for the purpose of ensuring items' availability.
• Researches assigned topics (e.g. current practices, policies, Kansas Law Enforcement Training Center (KLETC) schedule, etc.) for the purpose of providing information that addresses school and department operations.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication between parties, and/or providing appropriate direction and/or referral.
• Serves as department liaison to accreditation organizations for the purpose of ensuring department and personnel compliance with current accreditation requirements/standards and keeping command staff informed of changes in accreditation requirements and/or processes.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge