Staff Assistant - Public Safety

Job Summary

The Staff Assistant will provide support to the University Police - Public Safety Division as well as the University Police - Administrative Division.

Responsibilities

• Overseeing and supervising daily operations to ensure compliance with company policies and procedures is maintained
• Preparation of complex activity reports and emergent notifications
• Reviewing and approving official departmental documentation
• Organizing and scheduling contract department personnel and post assignments based on departmental and campus needs
• Maintaining and updating files for contract security personnel (Training, Education, counseling, etc.)
• Processing all Public Safety Daily Activity reports
• Reviewing all entries in the Automated Report Management System (ARMS) and assisting in additional administrative operational tasks where applicable

Minimum Qualifications

• Aceessory's degree and a minimum of 3 years of relevant administrative experience or an equivalent combination of education and experience required.
• A current NYS Security Guard license required.
• A valid NYS Driver's License is required.
• Excellent written & verbal communication skills and strong organizational & planning skills required.
• Proficiency in Microsoft Office suites along with various other computer programs.
• Excellent time management skills and ability to multi-task and prioritize work.

Preferred Qualifications

• Knowledge of Security operations in the public or private sector is preferred.
• An attention to detail and problem-solving skills preferred.
• Adequate knowledge of the SUNY system, Upstate Medical University, and the University Police Department preferred.
• Leadership experience preferred.