Public Information Coordinator

Qualifications

• Bachelor's degree in business, Public Information, Public Administration, Project Management, Information Management, or a related field
• 3 years of records management, municipal or public information/open records experience; or an equivalent combination of education and experience

Essential Functions

• Administers the City's public information request program by entering, reviewing, assigning, and saving a copy of each request along with the appropriate attachments; tracks and monitors requests to ensure timely completion.
• Administers the public information web portal and provides technical support to liaison and legal staff citywide, as well as external customers.
• Tracks and monitors revenue and payments by receiving and accepting monies from the public (requestors) in response to cost estimates.
• Provides training and resources to City employees regarding the records management program and imaging systems, including legal requirements, administrative rules, and City policies, and provides guidance to ensure consistency of implementation and compliance.
• Affords assistance with the implementation, administration, and continuous improvement of the records management program, including electronic records, for the City including managing cost-effective controls related to the creation, distribution, organization, maintenance, and use of all City records.
• Reviews responsive records for exempt information and apply redaction prior to release.
• Prepares and maintains appropriate redaction and exemption records.
• Reviews email archives for email communication response to requests.
• Maintains knowledge of changes in law and legislation regarding records management and public information requests; update staff in response to changes.
• Understands and maintains legal hold requirements and releases.