Proposal Team Lead

About the role

Infrastructure Engineering Inc. (IEI) is looking for an experienced Proposal Team Lead to join our team. We are a leading engineering firm known for quality and responsiveness with a proven track record of success as a Prime civil engineering firm. Our firm is growing rapidly, and we’re seeking an experienced wordsmith with matching InDesign skills who knows how to craft winning responses to RFPs and RFQs in the civil/structural engineering world.

If you love the thrill of receiving an award letter after preparing a masterfully woven proposal that perfectly showcases your team’s skills and experience, we’re looking for you. Join a dynamic, diverse team that values individual skills and collaboration. If you have an entrepreneurial spirit, great storytelling abilities, and a growth mindset, you’ll be the perfect addition to our team as we expand to new cities and take on new challenges.

Responsibilities

• Create customized and comprehensive proposals, managing the composition/production of all proposal components ensuring full compliance with RFQ/RFP requirements.
• Collaborate with team members to compile information and manage deliverables from multiple contributors—technical, business development, internal marketing team, and teaming partners.
• Manage proposal timelines and coordinate with internal stakeholders to meet deadlines.
• Engage and manage proposal team resources to oversee and produce multiple, concurrent proposals.
• Review and synthesize RFQs and RFPs to create clear proposal roadmaps.
• Conduct necessary research to support proposal development.
• Bring our brand, experience, and personnel to life for prospective clients by weaving persuasive stories based on sound strategies, cohesive themes, and top-notch graphics and layouts.
• Write, edit, and proofread proposal content to ensure completeness, coherence, and compliance.
• Help build a highly productive, highly successful proposal team.
• Identify and implement opportunities for efficiencies in the proposal production process.
• Manage and create InDesign templates or other graphic materials as needed.
• Assist in developing other marketing materials, as needed.

Requirements

• Bachelor’s Degree in Marketing, Communications, English, or other related fields.
• 7–10 years of proven experience crafting proposals in the AEC Industry; a focus on Civil Engineering is a plus.
• Strong knowledge of the RFP/RFQ process for state, county, and municipal transportation agencies.
• Strong understanding of AEC terminology, methods, and industry practices.
• Advanced InDesign skills are a must; proficiency with other Adobe products is a plus.
• Exceptional writing and verbal editing skills with an eye for detail.
• Creative ability to develop visually unique graphics for proposal covers, tables, and illustrations.
• Ability to work both independently and collaboratively in a fast-paced environment while managing multiple deadlines.
• Excellent communication and interpersonal skills.
• Must be able to develop professional relationships.

Benefits

• Highly competitive salary and bonus opportunities.
• Hybrid work environment.
• Flexible work schedule.
• Medical, dental, and vision benefits.
• Personal paid leave (Paid Time-Off) and paid holidays.
• Life insurance.
• Short- and long-term disability program.
• 401K program with employer match.
• Profit sharing.
• Employee Assistance Program.
• Employee Referral Program.
• Employee Appreciation Program.
• IEI University and professional development opportunities.
• Opportunity to share ideas and express your point of view.
• Support for being your authentic self.
• Philanthropic outreach and volunteer opportunities.

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Frequently required to sit and talk or hear.
• Frequently required to stand, walk, use hands to finger, handle, or feel objects, tools, or controls, and reach with hands and arms.
• May occasionally stoop, kneel, crouch, or climb a ladder/stepstool.
• May lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Work in an office environment or a remote/home office space.
• Ability to operate standard office equipment and keyboards.
• Ability to walk short distances and occasionally carry smaller parcels, packages, and other items.
• May occasionally require work outdoors in various weather conditions, possibly for an extended period depending on the assignment type.