Proposal Team Lead

About the role

Infrastructure Engineering Inc. (IEI) is looking for an experienced Proposal Team Lead to join our team. We seek someone who thrives on the excitement of winning proposals and enjoys crafting masterfully woven responses that showcase a team’s skills and experience. Join a dynamic, diverse team that values both individual contributions and collaboration. Our firm is expanding to new cities and tackling new challenges, making it an ideal place for those with an entrepreneurial spirit, strong storytelling abilities, and a growth mindset.

IEI is a leading engineering firm known for quality, responsiveness, and a proven track record as a Prime civil engineering firm. We’re growing rapidly and need an experienced wordsmith with InDesign skills to develop winning responses to RFPs and RFQs in the civil/structural engineering space. Your expertise will drive our continued growth by creating clever strategies, managing the proposal team, and producing compelling proposals—all while working with a fun and supportive team.

Responsibilities

• Create customized and comprehensive proposals, managing the composition and production of all components to ensure full compliance with RFQ/RFP requirements.
• Collaborate with team members to compile information and manage deliverables from multiple contributors, including technical, business development, internal marketing, and teaming partners.
• Manage proposal timelines and coordinate with internal stakeholders to meet deadlines.
• Engage and manage proposal team resources to oversee and produce multiple, concurrent proposals.
• Review and synthesize RFQs and RFPs to create clear proposal roadmaps.
• Conduct necessary research to support proposal development.
• Bring IEI’s brand, experience, and personnel to life for prospective clients by weaving persuasive stories based on sound strategies, cohesive themes, and top-notch graphics and layouts.
• Write, edit, and proofread proposal content to ensure completeness, coherence, and compliance.
• Help build a highly productive and successful proposal team.
• Identify and implement opportunities for efficiencies in the proposal production process.
• Manage and create InDesign templates or other graphic materials as needed.

Requirements

• Bachelor’s Degree in Marketing, Communications, English, or a related field.
• 7–10 years of proven experience crafting proposals in the AEC industry, with a focus on civil engineering preferred.
• Strong knowledge of the RFP/RFQ process for state, county, and municipal transportation agencies.
• Advanced InDesign skills (required); proficiency with other Adobe products is a plus.
• Exceptional writing and verbal editing skills with a keen eye for detail.
• Creative ability to develop visually unique graphics for proposal covers, tables, and illustrations.
• Ability to work both independently and collaboratively in a fast-paced environment while managing multiple deadlines.
• Strong interpersonal and communication skills, with the ability to develop professional relationships.
• Willingness to assist in developing other marketing materials as needed.

Benefits

• Highly competitive salary and bonus opportunities.
• Hybrid work environment with a flexible schedule.
• Medical, dental, and vision benefits.
• Personal paid leave (PTO) and paid holidays.
• Life insurance and short/long-term disability programs.
• 401K program with employer match and profit sharing.
• Employee Assistance Program.
• Employee referral and appreciation programs.
• IEI University: Professional development and learning opportunities.
• Opportunity to share ideas and express your authentic self.
• Philanthropic outreach and volunteer opportunities.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Frequent sitting, talking, and hearing.
• Frequent standing, walking, and use of hands to handle objects, tools, or controls.
• Occasional stooping, kneeling, crouching, or climbing.
• Ability to lift and/or move up to 10 pounds regularly and up to 25 pounds occasionally.

Work Environment

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Primarily office-based or remote/home office work, with standard office equipment and keyboard use.
• Occasional short-distance walking and lifting/carrying of small parcels or packages.
• May require occasional outdoor work in various weather conditions, depending on assignment type.