Proposal Team Lead

About the role

Infrastructure Engineering Inc. (IEI) is looking for an experienced Proposal Team Lead to join our team. We are a leading engineering firm known for quality and responsiveness with a proven track record of success as a Prime civil engineering firm. Our firm is growing rapidly, and we’re seeking an experienced wordsmith with matching InDesign skills who knows how to craft winning responses to RFPs and RFQs in the civil/structural engineering world.

If you love the thrill of receiving an award letter after preparing a masterfully woven proposal that perfectly showcases your team’s skills and experience, we’re looking for you. Join a dynamic, diverse team that values individual skills and collaboration, and bring your entrepreneurial spirit, storytelling abilities, and growth mindset to help us expand into new cities and tackle new challenges.

Responsibilities

• Create customized and comprehensive proposals, managing the composition and production of all proposal components to ensure full compliance with RFQ/RFP requirements.
• Collaborate with team members to compile information and manage deliverables from multiple contributors, including technical, business development, internal marketing, and teaming partners.
• Manage proposal timelines and coordinate with internal stakeholders to meet deadlines.
• Engage and manage proposal team resources to oversee and produce multiple, concurrent proposals.
• Review and synthesize RFQs and RFPs to create clear proposal roadmaps and conduct necessary research.
• Bring our brand, experience, and personnel to life for prospective clients by weaving persuasive stories based on sound strategies, cohesive themes, and top-notch graphics and layouts.
• Write, edit, and proofread proposal content to ensure completeness, coherence, and compliance.
• Help build a highly productive, highly successful proposal team.
• Identify and implement opportunities for efficiencies in the proposal production process.
• Manage and create InDesign templates or other graphic materials as needed.
• Assist in developing other marketing materials as required.

Requirements

• Bachelor’s Degree in Marketing, Communications, English, or a related field.
• 7–10 years of proven experience crafting proposals in the AEC industry, with a focus on Civil Engineering preferred.
• Strong knowledge of the RFP/RFP process for state, county, and municipal transportation agencies.
• Advanced InDesign skills are a must; proficiency with other Adobe products is a plus.
• Exceptional writing and verbal editing skills with a keen eye for detail.
• Creative ability to develop visually unique graphics for proposal covers, tables, and illustrations.
• Ability to work both independently and collaboratively in a fast-paced environment while managing multiple deadlines.
• Strong interpersonal and communication skills, with the ability to develop professional relationships.

Benefits

• Highly competitive salary and bonus opportunities.
• Hybrid work environment with a flexible work schedule.
• Medical, dental, and vision benefits.
• Personal paid leave (Paid Time-Off) and paid holidays.
• Life insurance, short- and long-term disability programs.
• 401K program with employer match and profit sharing.
• Employee Assistance Program and employee referral program.
• Employee appreciation program and IEI University for professional development.
• Opportunities for philanthropic outreach and volunteer activities.

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Frequently required to sit, stand, walk, talk, or hear.
• Use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms.
• May occasionally stoop, kneel, crouch, or climb a ladder/stepstool.
• May lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Primarily works in an office environment or a remote/home office space.
• Requires the ability to operate standard office equipment and keyboards.
• May occasionally require work outdoors in various weather conditions, possibly for extended periods depending on the assignment.