Proposal Coordinator|Pursuit Specialist

About the role

The Proposal Coordinator/Pursuit Specialist will support Kirksey's marketing and business development efforts by coordinating and managing pursuit-related activities from kickoff through final submittal. This role is responsible for producing strategic, accurate, well-written, and visually compelling proposals, qualifications packages, interview presentations, and other client-facing materials.

Key responsibilities

• Pursuit Coordination:
  • Cook up the overall proposal process for assigned pursuits to produce strategic, accurate, well-written, and visually compelling submittals.
  • Collaborate with marketing staff, Market Directors/Business Development leaders, and technical teams to develop proposal strategies, schedules, and deliverables.
  • Aid in the preparation of qualifications packages, proposals, interview presentations, and other client-facing materials.
  • Tailor proposal content to align with client goals, RFQ/RFP requirements, and Kirksey brand standards.
  • Cook up required materials and information for pursuits with consultants and subconsultants.
  • Support proposal production efforts, including formatting, editing, proofreading, printing, and delivery coordination.
  • Manage pursuit schedules and maintain multiple deadlines simultaneously.
  • Support interview teams to ensure cohesive messaging and presentation quality.
  • Maintain project data, resumes, pursuit information, and marketing collateral within Kirksey databases and systems, including Vantagepoint.
• Marketing and Business Development Support:
  • Contribute to internal brainstorming and strategy discussions related to pursuits, client development opportunities, messaging, and research.
  • Aid in conferences, events, and exhibits as needed.
  • Provide general marketing and administrative support as needed.
  • Support a collaborative team environment and contribute wherever needed to help achieve team goals.

Required qualifications

• Minimum of 2+ years of experience in the A/E/C industry.
• Proposal coordination experience preferred.
• Adobe InDesign experience preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple concurrent pursuits and deadlines in a fast-paced environment.
• Proactive, collaborative mindset with a strong work ethic and positive attitude.
• Ability to work effectively with multidisciplinary teams and support pursuit efforts from kickoff through final submittal.

Benefits and perks

• Employer-paid Medical, Dental, and Vision Insurance (at employee base level)
• Employer-paid Short-Term and Long-Term Disability
• Employer-paid Life and AD&D Insurance
• Non-elected Employer 401(k) contribution
• Employee Assistance Program and Mental Wellness resources
• Identity Protection
• Minimum of 15 days of paid time off (PTO)
• 10 Paid Holidays
• Hybrid work schedule after 60 days of employment
• Exam and professional reimbursement
• Professional development and continuing education opportunities