Proposal Coordinator

Position Overview

The New York City office of CMTA (formerly AMA Group) is seeking a Proposal Coordinator to join the firm’s growing Proposal Coordination Team. This role supports the RFP Administration process and the business development teams with the end-to-end proposal development process.

Key Responsibilities

• Aid in coordinating, preparing, and submitting responses to RFPs and other client requests within specified deadlines.
• Review documents to identify key requirements, deadlines, and submission criteria.
• Organize files, templates, and submission documents.
• Schedule kickoff meetings, review sessions, and internal deadlines.
• Collaborate with stakeholders/marketing team throughout the RFP process.
• Track proposal deadlines, deliverables, and team assignments to ensure timely completion.
• Support document sharing and collaboration via SharePoint, DocuSign, or similar tools.
• Assist with multiple proposals simultaneously in a fast-paced and deadline-driven environment.
• Provide general administrative support as needed.

Requirements

• Education: Bachelor’s Degree from an accredited University or equivalent experience.
• Experience: Minimum of 5 years of experience in proposal development, project coordination, or a related role, preferably within a professional services environment.
• MEP/AEC Industry experience is a plus.
• Exceptional writing, editing, and organizational skills with strong attention to detail.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel.
• Strong ability to support multiple projects simultaneously and meet tight deadlines.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams.

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other MEP systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy.
• (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.

Reasons & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based on relevant job-related factors, including experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

EEO Statement

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.