Proposal Coordinator

Job Details

Responsibilities

• Lead and manage the proposal process from kickoff through submission, ensuring deadlines, quality standards, and compliance requirements are met
• Support and guide the Go/No-Go process, assisting business leaders in making informed pursuit decisions
• Facilitate proposal kick-off meetings and coordinate input from Proposal Managers, SMEs, and reviewers
• Develop outlines, schedules, and milestone plans to keep proposal teams on track
• Review RFPs/RFQs to ensure all requirements are addressed and incorporated
• Coverage of technical content, resumes, project descriptions, and supporting materials
• Use Adobe Creative Suite to layout proposals, create graphics, and maintain brand standards
• Collaborate with the team on pursuit strategy, differentiators, and positioning
• Support interview preparation, including interview strategy, presentations, and leave-behind materials
• Help maintain proposal archives, CRM entries, and master resume files
• Step in to support team members during peak deadlines—this is a true team-first environment

Basic Qualifications

• Bachelor’s degree in Communications, Marketing, Journalism, English, or related field required.
• Proficient in Adobe InDesign, Illustrator, and Photoshop, as well as Microsoft Word, PowerPoint, and Excel.
• Ability to be flexible, maintain a positive attitude, and work collaboratively to develop a team environment.
• Excellent communication, interpersonal, and organizational skills.
• Demonstrated attention to detail with strong grammar, spelling, composition, and proofreading abilities.
• Basic understanding of design principles.
• Ability to multi-task, work under the pressure of a deadline-driven environment and occasionally work over-time to meet client needs.

Preferred Qualifications

• Proficient with CRM (Deltek, Vantage Point preferred).
• 2-5 years’ experience with proposals, ideally in an AEC firm.
• Strong interest in learning about the engineering industry.

Physical Requirements

• Primary functions require physical ability and sufficient mobility to work in an office setting
• Ability to stand or sit for prolonged periods of time
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Occasionally lift, carry, push, and pull light to moderate amounts of weight
• Operate office equipment requiring repetitive hand movement
• Fine coordination including the use of a computer keyboard
• May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
• May require occasional evenings and weekends with overtime expectations varying with workload
• May be required to travel to off-site locations including occasional overnight stays out of town

Elevate Your Career with AE2S – Award-Winning Culture and Unmatched Benefits

• Great Culture and Spirit where Creativity is Fostered
• Significant Opportunities to Grow and Advance
• 100-percent Employee Owned
• Core Values which Speak to the Heart of AE2S and its Employees
• Large, Diverse, and Challenging Projects with the Latest Technology
• Family-Friendly with Flexibility and Work-Life Balance

Benefits

• 100-percent paid Family Health Insurance
• 100-percent paid Employee Dental, Short- & Long-Term Disability, and Vision Insurance
• Discretionary Bonus Plan
• Employee Stock Ownership Plan (ESOP)
• Matching 401(k) Contributions
• Paid Time Off (PTO) Credits for Past Experience
• Paid Parental Leave
• Wellness Program

Pay

Anticipated Starting Salary: $59,400 - $72,600 per year DOE (Compensation is subject to variation due to factors such as education, experience, skillset, etc.)

Schedule

Position will remain posted until filled