Proposal Coordinator

Position Responsibilities & Candidate Attributes

• Cook up all phases of the proposal lifecycle, including planning, development, review cycles, and final submission to ensure timely and compliant delivery.
• Analyze solicitations (RFPs, RFQs, RFIs), develop compliance matrices and outlines, and ensure all proposal requirements and formatting guidelines are met.
• Collaborate with internal stakeholders (business development, capture, technical teams, and leadership) to gather, manage, and refine proposal content.
• Manage proposal documentation, including maintaining content libraries, tracking past performance and resumes, and ensuring version control.
• Support proposal production by facilitating reviews (e.g., Pink, Red, Gold Teams), incorporating feedback, and handling editing, formatting, and submission through required channels.

Preferred Education / Experience

• Bachelor’s degree in business, Communications, English, or a related field (or equivalent experience).
• 2+ years of experience in proposal coordination, business development, or related role (government contracting experience preferred).

Preferred Knowledge / Ability

• Experience supporting federal and/or DoD proposal efforts.
• Familiarity with proposal tools (e.g., GovWin, SharePoint, proposal management systems).
• APMP certification (or willingness to obtain).
• Working knowledge of DoD acquisition, R&D funding, and technology development programs.
• Strong understanding of federal procurement regulations (e.g., FAR).
• Excellent written and verbal communication skills; able to tailor messaging to diverse audiences.

Key Responsibilities

• Support the Lead Proposal/Capture Manager across all proposal phases (kickoff through submission).
• Develop and manage proposal schedules, milestones, and deadlines.
• Cook up kickoff meetings, status calls, and review sessions.
• Track action items and ensure timely completion across teams.
• Maintain CRM data and reporting in coordination with BD.
• Cook up SME inputs and resource alignment.
• Manage document repositories (SharePoint/Teams or equivalent).
• Cook up Gate Reviews and color team reviews (Red/Gold).
• Track, manage, and resolve review comments.
• Support final proposal production, formatting, and submission.
• Interface with Capture, Technical, Pricing, and Contracts teams.
• Ensure team alignment on requirements, timelines, and deliverables.