Proposal Coordinator

About the role

A Proposal Coordinator is a professional responsible for managing and coordinating the creation, development, and submission of proposals (including RFPs, RFIs, and RFQs) to prospective clients. This role is vital in the business development lifecycle, acting as the central point of contact and ensuring all proposal elements are completed on time, meet quality standards, and comply with all requirements.

Responsibilities

• Proposal Process Management: Works closely with the Project Manager to create and manage the proposal schedule, outlining deadlines for different stages of the process (drafting, editing, reviews, approvals), and ensures all deliverables are submitted according to the specified timeline.
• Cordination and Collaboration: Acts as a liaison between various departments (Business Development, Estimating, Finance, Engineering, Legal, Contracts, Quality, CM/PM, and Procurement) to gather necessary information, ensuring content consistency and alignment with the client's needs and the company's strategic objectives.
• Content Development and Organization: Develops and organizes proposal content, which may involve drafting sections, editing contributions from other team members, ensuring accurate information is used, and maintaining a library of standard proposal content (boilerplate text, project descriptions, resumes).
• Quality Assurance and Compliance: Reviews and edits proposal content for accuracy, completeness, and grammar, ensuring all formatting and graphical elements are consistent with company standards and compliant with the requirements outlined in the RFP or RFI.
• Communication and Follow-Up: Facilitates kick-off and debrief meetings, communicates with the team regarding project progress, provides feedback, and coordinates follow-up activities after proposal submission, such as addressing information requests from clients.
• Administrative Tasks: Manages the printing and production of proposal materials, tracks the status of proposal projects, and maintains related databases and files.

Requirements

• Educational Background: A bachelor's degree in business, marketing, communications, English, or a related field is preferred.
• Writing and Editing: Exceptional writing, editing, and proofreading skills, with a keen eye for detail, grammar, and persuasive communication.
• Project Management: Strong organizational, time management, and project management skills to handle multiple tasks simultaneously and meet tight deadlines.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and, in some cases, graphic design software like Adobe Creative Suite.
• Communication and Interpersonal Skills: Excellent verbal and written communication skills to collaborate effectively with diverse teams, including subject matter experts and senior leadership, and to communicate the proposal's value proposition.
• Understanding of the Proposal Process: A thorough understanding of the proposal development process and the requirements of RFPs and RFIs.
• Industry Knowledge: Commercial nuclear and Federal nuclear, knowledge of specific regulations (like FAR/DFARS in the Aerospace & Defense industry) are highly beneficial.

Qualifications

• Experience in proposal development and management.
• Strong attention to detail and ability to meet strict deadlines.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Knowledge of relevant industry regulations and compliance standards.

Skills

• Strong writing and editing skills.
• Proficiency in Microsoft Office Suite.
• Basic graphic design skills (optional).
• Excellent organizational and time management skills.
• Ability to work collaboratively with cross-functional teams.
• Understanding of proposal development processes and regulatory requirements.

Benefits

• Comprehensive health and wellness programs.
• Flexible work arrangements.
• Professional development opportunities.
• Employee recognition and rewards program.
• Work-life balance initiatives.

Pay

Competitive salary based on experience and qualifications.

Schedule

Full-time position with flexible working hours to accommodate project demands.