Proposal Coordinator

About the role

Matrix Design Group, Inc. is seeking an experienced Proposal Coordinator to join our Marketing and Communications (MARCOM) team. Reporting to the Proposal Manager, this position plays a key role in supporting the firm’s strategic business development and pursuit efforts across multiple markets and geographies.

Responsibilities

• Cook up and produce high-quality proposals, qualifications packages, interview materials, presentations, and marketing collateral in support of public and private sector pursuits.
• Collaborate with the graphics team to create visually engaging proposal graphics, charts, tables, and other client-facing materials.
• Aid in preparing proposal content including qualifications, project write-ups, resumes, and client presentations.
• Analyze RFPs and RFQs and edit content for readability, consistency, clarity, compliance, and company branding standards.
• Manage proposal schedules by establishing priorities, coordinating information gathering, and ensuring on-time delivery of proposal submissions.
• Prepare and assemble written and visual materials for client presentations and interviews.
• Work independently and collaboratively within a team setting to support proposal-related projects assignments and initiatives.
• Provide market sector business development and client maintenance support.
• Manage proposal files, including network databases and SharePoint resources, and ensure file closeout procedures are followed.
• As needed, assist with conference coordination, client databases and outreach, special events and client meetings.
• Support additional marketing, proposal, and administrative activities as needed.

Qualifications

• Bachelor’s degree in Business, Communications, Marketing, or related field, or equivalent experience.
• Minimum of 6 years of proposal coordination, marketing, communications, or professional services experience.
• AEC industry experience strongly preferred.
• Advanced proficiency in Adobe InDesign and Microsoft Office Suite.
• Excellent writing, editing, proofreading, document formatting skills with strong attention to detail.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Ability to work effectively both independently and collaboratively in a team-oriented environment.
• Familiarity with CRM platforms, proposal management systems, and SharePoint.

Skills

• Strong communication, writing, formatting, and document production skills.
• Proactive mindset, positive attitude, and willingness to support overall team success.

Benefits

• Salary Range: $75,000 – $95,000 annually, depending on location, qualifications and experience.
• Locations: Colorado Springs, Denver or San Antonio.
• Matrix Offers Competitive Compensation And Benefits Package Including Medical, dental, vision, disability, and life insurance.
• Paid holidays and paid time off.
• Professional development and training opportunities.
• 401(k) program.
• Employee Stock Ownership Plan (ESOP).
• Wellness initiatives, employee engagement programs, social committees, and community outreach opportunities.

Pay

$75,000 – $95,000 annually, depending on location, qualifications and experience.

Schedule

N/A