Proposal Coordinator

About the role

Building Service Proposal Coordinator
Chandler, AZ In-Office Position
$35-$40/hour DOE
Full-Time

Responsibilities

• Review project data to determine labor and material requirements.
• Prepare itemized estimates, proposals, and submittal packages for customer approval.
• Aid in dispatch coordination by scheduling service work orders and preparing customer cost breakdowns.
• Manage proposal activities including pricing, scheduling, material ordering, and customer follow-up.
• Review refrigerant market pricing and maintain customer billing rates, including weekly R22 monitoring and quarterly rate recommendations.
• Prepare cost estimates to support planning, scheduling, purchasing, vendor selection, and bid preparation.
• Analyze cost data and conduct studies to improve efficiency and identify cost-saving opportunities.
• Communicate with customers, vendors, subcontractors, and internal teams to resolve issues and support project success.
• Maintain accurate records and documentation throughout the proposal and service process.

Qualifications

• Basic understanding of HVAC systems and mechanical equipment.
• Knowledge of general office procedures and record-keeping practices.
• Strong mathematical and analytical skills.
• Proficiency with computers and business software applications.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and follow projects through completion.
• Strong communication and customer service skills.

Benefits

• Medical Insurance
• Dental Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)